Exam Officer

Aspire; Liverpool; On-site; GBP 29,000; Full time

Job summary

A reputable training organisation in Liverpool is seeking a highly organised Exam Officer to manage the entire examination process. This role involves ensuring compliance with multiple awarding bodies, maintaining accurate records, and delivering training. The ideal candidate will have strong attention to detail, experience in examination management, and proficient communication skills. They will thrive in a fast-paced environment and adapt flexibly to the needs of the organisation.

Qualifications

• Experience managing the end-to-end examination process.
• Ability to prioritise effectively and manage multiple time-critical tasks.
• Experience working with awarding bodies.

Responsibilities

• Deliver invigilation training and ensure compliance.
• Plan, organise and book all examinations.
• Maintain accurate student exam records.

Skills

Attention to detail

Communication skills

Problem-solving skills

Education

Level 2 IT qualification

Tools

Microsoft Office

HR and finance systems

Job description

Exam Officer

Salary: £28,860 per annum

Hours: Monday to Friday, 37 hours per week

Contract: Permanent

Company: Aspire

Location: Liverpool, Merseyside

We are recruiting for a highly organised Exam Officer to join a reputable training organisation. This is a vital role that ensures the smooth operation, compliance and accuracy of all examination and certification processes across multiple awarding bodies. If you thrive in a fast‑paced environment, have excellent attention to detail and enjoy managing essential processes that support learner success, this role could be the perfect fit.

Key Responsibilities

• Deliver invigilation training and ensure full compliance with awarding body requirements.
• Invigilate both online and paper‑based examinations as required.
• Plan, organise and book all examinations, communicating schedules and venue information to tutors and learners.
• Maintain accurate student exam records and support audit‑compliant ILR submissions.
• Ensure timely completion of certifications across a range of programmes.
• Develop and utilise EDI and other digital systems to improve accuracy, efficiency and cost‑effectiveness.
• Maintain secure archives of exam results and provide official confirmation of results when requested.
• Process and verify invoices from awarding bodies, supporting the finance team with accurate forecasts of planned spend.
• Assist with enrolment activities for new apprenticeship intakes during induction periods.
• Provide cover for colleagues during periods of leave or absence.

Person Specification / Essential Qualifications

• Strong general education, including a minimum Level 2 IT qualification.
• Experience managing the full end‑to‑end examination process, including maintaining system security and integrity.
• Experience working with awarding bodies and adhering to their requirements.
• Ability to prioritise effectively and manage multiple time‑critical tasks.
• Excellent attention to detail and accuracy.
• Confident communicator, both verbally and in writing.
• Proficient in Microsoft Office and confident using HR and finance systems.
• Strong problem‑solving skills with the ability to identify and resolve issues.
• Ability to build positive working relationships with internal and external stakeholders.
• Proactive and flexible, with the ability to adapt to the changing needs of the business.
• Experience handling confidential information and maintaining GDPR compliance.
• Commitment to continuous professional development and safeguarding responsibilities.

If this sounds something of interest and you would like to hear more, please apply online today.