Events Manager London/Hybrid

World Energy Council; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

The World Energy Council seeks an experienced Events Manager to lead planning, management and delivery of world-class events including the World Energy Congress and related programmes.

Reporting to the Associate Director, Event Management, Congress & Convening, you’ll coordinate across international teams, manage suppliers, and ensure high standards from planning through on-site delivery and post-event evaluation.

Qualifications

• Minimum 4+ years’ experience in event management with a proven track record of delivering large-scale events.
• Degree in events, marketing, tourism, or related field.
• Certifications: Event management certifications preferred (e.g., CMP, CSEP, or similar).
• Languages: Proficiency in English is required; knowledge of additional languages is an advantage.
• Travel: Willingness and ability to travel as required for event preparation and on-site delivery.

Responsibilities

• Lead event project management and cross-teams coordination across global events.
• Coordinate with internal teams and external stakeholders to align operational requirements.
• Develop and maintain event project plans, risk, and issue tracking.
• Organise cross-functional meetings, agendas, and status updates.
• Coordinate with venues, suppliers, and contractors to ensure on-time delivery.
• Oversee on-site delivery, run-of-show, and post-event evaluations.
• Improve future event delivery through insights and lessons learned.

Skills

Event planning

Cross-functional collaboration

Vendor management

English proficiency

Travel willingness

Education

Degree in events/marketing/tourism

Event management certifications (CMP/CSEP)

Job description

Are you an experienced events professional who thrives on the planning, management and delivery of large-scale, high-impact events?

We are seeking an Events Manager to play a pivotal role in delivering some of the world’s most influential energy events, including the World Energy Congress, the World Energy Impact Series, the World Energy Trilemma Summit and the World Energy Leaders’ Dialogue.

About the role

Reporting to the Associate Director, Event Management, Congress & Convening, you’ll manage the planning, coordination and operational delivery of global events - from event project planning and management through to on-site coordination and post-event evaluation.

You’ll work across international teams and with global partners to ensure every event is delivered seamlessly, professionally, and to the highest standard.

Key Responsibilities

Event project management and cross-teams coordination

• Manage the planning and delivery of the Council’s global events, including the World Energy Congress, ensuring clear timelines, milestones, dependencies, ownership, and decision points are in place.
• Act as a central project coordination point, working closely with all teams involved to ensure alignment across workstreams and timely delivery of actions.
• Develop,maintain, and regularly update the event project plan, ensuring actions, risks, issues, and dependencies are tracked and escalated as needed.
• Coordinate cross-functional project meetings, prepare agendas and status updates,capture decisions and actions, and proactively follow up with internal and external stakeholders to ensure progress remains on track.
• Collaborate with cross-functional internal teams (e.g.,programme, sales, communications, membership and partnerships) to ensure alignment on operational requirements.
• Liaise with external stakeholders, including partners, venues, suppliers, and contractors to ensure high-quality, timely, and efficient delivery.
• Manage post-event operational close-out, including evaluations, feedback, lessons learned and supplier debriefs, identifying opportunities to improve future event delivery.
• Provide insights for continuous improvement of future events.
• Operate effectively within a culturally diverse and international environment, demonstrating sensitivity to cultural nuances and global stakeholder dynamics.

Logistics, operations and production

• Identify, evaluate and recommend appropriate event delivery partners and suppliers, including venues, production and AV companies, registration providers, caterers, security providers and other specialist suppliers, in line with event requirements, procurement processes and budgets.
• Develop supplier briefs, scopes of work and RFP/tender documentation, support competitive procurement processes, evaluate proposals and contribute to supplier selection and appointment.
• Manage appointed suppliers throughout the event lifecycle, ensuring clear deliverables, timelines, service levels and responsibilities, and monitoring performance against agreed contractual requirements and budgets.
• Coordinate event logistics and operations, including venues, audiovisual services, technology, staging, production, catering, destination management, registration, attendee management, safety and security, and other key functional areas, ensuring delivery within agreed budget, staffing, and time parameters.
• Develop and maintain operational risk assessments and contingency plans, working with venues, suppliers and internal teams to ensure appropriate health, safety, security and emergency procedures are in place.
• Ensure that the event delivery meets the Council’s quality standards and reflects its values of sustainability, diversity, and openness, while aligning with the Council’s vision, mission, branding, and event theme.
• Implement the experience design plan, providing technical and creative input on room layouts, formats, staging, scenic design, signage, and overall production planning in alignment with the event’s objectives, vision, and theme.
• Support venue sourcing and selection and undertake site inspections, assessing venues against operational, production, accessibility, sustainability, security and attendee experience requirements.
• Review floor plans, CAD drawings, and venue layouts to ensure operational feasibility and successful delivery.
• Support the preparation of running orders and show flows, including opening and closing ceremonies.
• Manage and coordinate all production elements to ensure smooth and effective event delivery.
• Manage on-site teams, providing function sheets, run sheets, and other planning documentation.
• Collaborate with internal stakeholders and event staff to provide effective on-site support and coordination.
• Monitor and resolve operational challenges in real time during events.

Event technology and best practices

• Ensure the integration of new technologies and best practices in quality, diversity, inclusion and sustainability throughout the planning and delivery of the Council’s events.
• Identify and implement technology solutions to improve operational efficiency and enhance attendee experience.
• Manage the event technology ecosystem, including registration platform, event management/project management platform, and engagement apps.

What we’re looking for

You’re a highly organised, solutions-focused professional who brings both precision and energy to everything you do.

Experience & expertise

• Proven experience in planning, management and delivery of large-scale events, with the ability to translate event concepts and strategies into well-executed operational plans.
• Strong operational planning and event management skills
• Experience coordinating suppliers and service providers, ensuring quality standards, timelines, and operational requirements are met.
• Interest in event technologies, AI, and digital tools that enhance attendee experience and operational efficiency.

Skills

• Excellent written and verbal communication skills, with the ability to work effectively with internal teams, partners, and suppliers in an international environment.
• Highly organised and detail-oriented, ensuring all operational aspects of an event are planned and executed to a high standard.
• Ability to problem-solve under pressure and adapt quickly.

Your approach

• Proactive, resourceful, and calm under pressure.
• Collaborative team player with a hands‑on mindset.
• Customer-focused, with a passion for exceptional event experiences.
• Results‑driven, witha strong senseof ownership and accountability.

About You

• Minimum 4+ years’ experience in event management with a proven track record of delivering successful large-scale events.
• Degree in events, marketing, tourism, or related field.
• Certifications: Event management certifications are preferred (e.g., CMP, CSEP, or similar).
• Languages: Proficiency in English is required; knowledge of additional languages is an advantage.
• Travel: Willingness and ability to travel as required for event preparation and on-site delivery.

About the World Energy Council

The World Energy Council is the world’s oldest independent and impartial community of energy leaders and practitioners. Through our Humanising Energy vision, we involve more people and communities in accelerating clean and just energy transitions in all regions. Founded in 1923, the Council convenes dialogues such as the World Energy Congress and provides tools like the World Energy Trilemma Framework to inform agendas and support impact across a network spanning ~100 countries and 3,000+ organisations.

The World Energy Council is an exciting place to work, offering a unique opportunity to be part of a mission-driven organisation at the forefront of the global energy dialogue.

By joining us, you’ll be part of a team driving faster, fairer, and more inclusive energy transitions worldwide.