Events Coordinator

TRSS; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A global B2B conference company is seeking an enthusiastic Event Coordinator to manage logistics for various international events. The ideal candidate will have strong organisational skills, a grasp of budget management, and excellent communication abilities. This role offers a hybrid work model along with competitive benefits, a focus on employee well-being, and opportunities for career development and growth, fitting professionals ready to contribute meaningfully in a fast-paced environment.

Benefits

Flexible working environment

Career development programs

Comprehensive benefit plans

Mental health support

Paid volunteer days

Qualifications

• Experience in an event-based role for a B2B conference company.
• Proven ability to juggle competing priorities and work efficiently.
• Knowledge of health and safety guidelines for in-person events.

Responsibilities

• Plan and manage end-to-end logistics for events.
• Support logistics for medium to large events as part of a team.
• Research and source venues and negotiate budgets.

Skills

Organisational skills

Budget management

Communication skills

Attention to detail

Virtual event management

Education

Relevant internship or event management degree

Job description

Do you thrive under pressure, have a passion for organisation and the ability to handle responsibility right from the start? We are looking for an enthusiastic Event Coordinator with a can-do attitude to join the expanding Operations Team at Reuters Events, and help us organise a busy portfolio of virtual and physical international events. If you want the opportunity to work in a fast-paced global b2b conference company and develop your career quickly, we are interested in talking to you.

Established in 1990 as FCBI, Reuters Events was acquired by Reuters in 2019. We deliver world-class conferences and content across the globe, and work with industry leaders and visionaries to provide the critical intelligence senior level executives need to make strategic decisions.

Reuters Events brings together Reuters globally trusted brand, scale and editorial excellence aligned with domain expertise. We provide content-led conferences for professionals in highly specialized industry sectors to complement our extensive, in-depth content. Reuters Events exists to deliver the intelligence and foster the relationships that shape strategy and safeguard success at leading companies worldwide.

About the Role

As an Event Coordinator, you will:

• Successfully plan and manage the end-to-end logistics for your own small events - all formats: in-person, hybrid & virtual
• Work as part of a team to plan and manage the logistics for medium to large events, supporting on various key tasks with guidance and support from a manager
• Research and source venues, suppliers, and contractors - then negotiate budgets and contracts to ensure quality of service whilst keeping costs to a minimum
• Liaise with internal and external stakeholders to bring the events to life and ensure their commercial success
• Travel to and supervise the on the day running of the events

About You

To be our Event Coordinator, you will likely have:

• Some experience in an event-based role for a B2B conference company or a relevant internship as part of an event management degree
• Excellent organisational skills with the ability to prioritise effectively, work efficiently and juggle competing priorities
• Excellent attention to detail and meticulous planning skills
• Some experience of managing budgets and negotiating costs
• Working knowledge of health and safety guidelines and practices for in-person events (ideally IOSH qualified)
• Excellent communication skills
• Virtual event management experience or be tech-savvy and able to pick up new platforms

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug‑free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here. Learn more on how to protect yourself from fraudulent job postings here. More information about Thomson Reuters can be found on thomsonreuters.com.