Events Coordinator - Oyster World Rally

Oyster Yachts Limited; Southampton, Wroxham, Ipswich; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Salary sacrifice

Cycle to work

Employee assistance program

Training opportunities

Flexible working

Job summary

Oyster Yachts is seeking an Events Coordinator for the Oyster World Rally to support planning and delivery, ensuring a seamless and memorable experience for participants, owners and crew. Based at one of our UK sites (Southampton, Wroxham or Ipswich), the role involves event coordination, customer service and international travel.

You will work with the Rally Manager and Events team, liaising with marinas, clubs, authorities and suppliers worldwide, potentially spending up to three months abroad

Qualifications

• Exceptional customer service with experience working directly with clients or customers.
• Strong event management and coordination experience.
• Excellent planning and organisational skills with a high level of attention to detail.
• Ability to manage multiple priorities and remain calm in a fast-paced environment.
• Confident communicator with strong influencing and relationship-building skills.
• Willing to travel overseas up to 3 months at a time.

Responsibilities

• Support planning and coordination of each stage of the Oyster World Rally.
• Coordinate with marinas, yacht clubs, authorities and partners internationally.
• Assist with destination planning, events and participant experiences.
• Support travel logistics, berthing, and crew changes during the rally.
• Provide guidance on local attractions and official formalities.

Skills

Customer service

Event management

Planning

Communication

Teamwork

Problem solving

Marine knowledge

Tools

Microsoft Office

Job description

Events Coordinator (Oyster World Rally) vacancy in Southampton, Wroxham or Ipswich

About Us

Oyster Yachts is a world-renowned British luxury yacht builder, celebrated for crafting some of the finest bluewater sailing yachts available today. With a heritage spanning decades, we combine cutting-edge design, precision engineering, and traditional craftsmanship to create vessels capable of crossing oceans in safety, comfort, and style. Every yacht is built with meticulous attention to detail by skilled craftspeople who take pride in delivering exceptional quality.

From our UK sites and international offices, Oyster provides full yacht lifecycle support, alongside world-class sailing experiences through the Oyster World Rally.

The Role

As an Oyster World Rally Events Coordinator, you will play a key role in supporting the planning and delivery of the Oyster World Rally, helping to create a seamless, enjoyable and memorable experience for our participants, owners and crew.

Based at one of our UK sites in Southampton, Wroxham or Ipswich, this is a varied and exciting role that combines event coordination, customer service, destination planning and international travel. You will work closely with the Oyster World Rally Manager and wider Events team, while liaising with marinas, yacht clubs, local authorities, suppliers, agents and participants around the world.

The role involves overseas travel, including the possibility of spending up to three months at a time supporting the Rally at international destinations.

Key Job Responsibilities

Pre-Event Planning

• Support the planning and coordination of each stage of the Oyster World Rally, helping to deliver a successful and enjoyable experience for all participants
• Maintain regular communication with Oyster World Rally contacts across destinations, ensuring plans, schedules and arrangements remain up to date
• Support the planning and delivery of training courses, seminars and practical workshops for Rally participants
• Research and support the development of new Rally destinations and organise itineraries for research trips
• Assist with destination planning, including local events, parties, tourism activities and participant experiences
• Liaise with local tourist authorities, agents, marinas and other partners to establish effective support at each destination
• Support budget management and provide expenditure information and reports as required

During the Rally

• Provide a seamless and stress-free experience for Rally participants throughout each destination visit
• Be on location ahead of the fleet's arrival to ensure the Oyster World Rally team is prepared to support participants, clients and crew
• Welcome the fleet at each destination and assist with berthing arrangements where required
• Liaise with marinas, yacht clubs, agents and local authorities to coordinate arrivals and departures
• Support participants with customs, immigration, quarantine, cruising permits and other local formalities
• Provide guidance and information on local attractions, tourism, events and activities
• Coordinate destination events and parties
• Assist with crew change arrangements and other participant requirements
• Support the fleet with communications, SIM cards and Wi-Fi
• Coordinate fuel and bunkering requirements where necessary
• Support provisioning arrangements, particularly in more remote destinations
• Liaise with shipping agents regarding the receipt and clearance of spares from the UK, working alongside Oyster After Sales
• Maintain strong local contacts to ensure smooth arrivals and effective support throughout the Rally
• Liaise with photographers and yachting media to support positive coverage of the event

About You

• Exceptional customer service skills with experience working directly with clients or customers
• Strong event management and coordination experience
• Excellent planning and organisational skills, with a high level of attention to detail
• Able to manage multiple priorities and remain calm and effective in a fast-paced environment
• Confident communicator with strong influencing and relationship-building skills
• Resilient and proactive problem solver with a practical, can‑do approach
• Passion for the marine industry, with sailing knowledge being a distinct advantage
• Confident using Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Hard-working, conscientious and reliable
• Energetic and positive, with the ability to contribute effectively as part of a close-knit team
• Flexible and comfortable adapting to changing plans, priorities and circumstances
• Be able to travel overseas and be comfortable doing so for up to 3 months ata time.
• Ability to be flexible due to global time differences during the Oyster World Rally andother overseas events.
• Flexibility duringoverseas travel to ensure that Destination visits are covered and the Rally isa success.

Qualifications & Desirable Experience

• Previous experience in event management is essential
• Experience working in a pressurised, customer-facing environment
• Experience within the marine, sailing, travel, luxury hospitality or events industries would be advantageous
• Sailing or yacht industry knowledge would be highly desirable

What We Offer

• Opportunity to work with one of the world’s leading luxury yacht brands
• Work on the design and development of some of the world’s finest sailing yachts
• International and collaborative working environment
• Ongoing training and development opportunities
• Supportive team culture built around Oyster’s core values
• Flexible working opportunities
• Salary sacrifice scheme
• Cycle to work scheme
• TELUS Employee Assistance Programme – confidential advice and support 24/7
• Discounted shopping on multiple outlets including travel
• We continuously review our benefits to maximise opportunities for our employees

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees. We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process, please do not hesitate to let us know.

All vacancies are open only to candidates who already have the legal right to live and work in the territory and country advertised.