Events Administrator - Six Months Fixed Term Contract

Vision RT Ltd; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Vision RT Ltd in Greater London is seeking an Events Assistant to support the event planning and delivery process. The successful candidate will manage their own portfolio of smaller meetings, conferences, webinars, and tradeshows.

The role requires strong organizational and communication skills, with a university degree or equivalent, or 1-2 years of commercial events experience. This position offers a dynamic work environment with opportunities for growth and development.

Qualifications

• University degree or equivalent, or 1-2 years commercial events experience.
• Strong ability to work as part of a team and demonstrate initiative.
• Extremely organized and confident in ability to multi-task.
• Excellent written and oral communication skills.
• Intermediate skills in MS Word, Excel, and PowerPoint.

Responsibilities

• Assist with planning and execution of virtual, in-person, and hybrid events.
• Manage stock of merchandise items and marketing collateral.
• Act as central coordinator for event suppliers.
• Manage communications with event speakers and coordinate travel.
• Attend events to assist with logistics and attendee hosting.
• Manage shared email inboxes and respond to enquiries.
• Provide ad-hoc support to the broader Marketing team.

Skills

Team collaboration

Problem-solving

Organization

Communication skills

MS Word

MS Excel

MS PowerPoint

Education

University degree or equivalent

1-2 years commercial events experience

Job description

Vision RTis a fast-growing MedTech company transforming radiation therapy for cancer patients by helping make it more accurate, effective, and comfortable. The company is the inventor of, and a market leader in, Surface Guided Radiation Therapy (SGRT). This technology uses advanced 3D cameras to track surface data, providing enhanced guidance across every step of the radiotherapy workflow.

Vision RT’s SGRT solutions are in 24 out of the 25 “Best Hospitals for Cancer,” as tracked by US News & World Report.

The company is recognized as one of Britain’s fastest‑growing private tech companies, as featured in the 2025 Sunday Times 100 Tech list. Vision RT is also a recipient of the 2026 King’s Award for Enterprise, our fifth in 10 years. It is the UK’s most prestigious accolade for business excellence.

With around 300 employees globally and offices in the UK, Poland, and the USA, Vision RT operates independently as part of the Danish company William Demant Invest A/S, one of the world’s largest investors in healthcare companies. Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup.

Vision RT is a company with strong values, a clear mission, and a bright future. It is an exciting and rewarding organization in which to work.

About the role

The Events Assistant will be responsible for supporting the team across all aspects of event planning and delivery, and will also project manage their own portfolio of smaller meetings, conferences, webinars and tradeshows.

Key responsibilities will include

• Assist with day‑to‑day planning and timely execution of virtual, in‑person and hybrid events
• Commission and manage stock of merchandise items and marketing collateral
• Act as central coordinator for regular event suppliers across shipping, booth design, AV and other services
• Prepare and manage communications with event speakers, including collating content and coordinating travel requirements
• On occasion, attend events to assist with logistics and attendee hosting
• Manage shared email inboxes, ensuring enquiries are responded to in a timely manner
• Provide ad‑hoc support to the broader Marketing team as required

Essential Skills & Experience

• University degree or equivalent, or 1‑2 years commercial events experience
• Strong ability to work as part of a team, as well as to demonstrate initiative and solve problems independently
• Extremely organized and confident in ability to multi‑task and manage multiple projects simultaneously
• Excellent communication skills, both written and oral
• Intermediate skills in MS Word, Excel and PowerPoint
• 3 days / week in our Finchley office, with ability to occasionally work non‑standard hours when required

Vision RT is an Equal Opportunity / Affluent Action employer, all qualified applicants will receive consideration for employment and development without regard to race, colour, religion, sexual orientation, gender, national origin, disability, or protected veteran status.