Events Administrator

Alzheimer's Research UK; Great Abington; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading dementia research charity in the UK seeks an Events Administrator to support their Events Team in delivering high-quality events. This role involves coordinating event logistics, managing communication with stakeholders, and ensuring all event documentation is processed efficiently. The ideal candidate will have extensive knowledge of computer software, strong organizational and communication skills, and the ability to manage multiple tasks. Join this mission-driven organization aiming to accelerate progress towards a cure for dementia!

Qualifications

• Experience in an administrative role supporting multiple team members.
• Ability to prioritize a diverse workload and meet deadlines.
• Willingness to learn and adapt within the role.

Responsibilities

• Coordinate key tasks such as event documentation and mailings.
• Manage the Events and Conference inboxes and respond to queries.
• Source venues and suppliers for events.

Skills

Confident working with computers

Experience in an administrative role

Strong organizational skills

Effective communication skills

Attention to detail

Ability to build relationships

Proactive and motivated

Tools

Word

Excel

Outlook

EventsAIR

Job description

Overview

The Events team sits within the Insight & Strategic Development team at Alzheimer’s Research UK (ARUK). The purpose of this team is to deliver long‑term and tactical insight that is grounded in a deep understanding of our audiences, influencing evidence‑based decision making to drive forward organisational priorities for a cure.

The Events team leads on the development and delivery of a wide range of events that stretch across the whole organisation. The key aims are to ensure a consistent, professional, and highly engaging supporter experience, whether through direct delivery or by consulting with teams delivering events on their own.

The Events Administrator works closely with the Senior Events Officer and the wider Events Team to develop and deliver a first‑class events programme for Alzheimer’s Research UK. The team comprises two Event Officers, two Senior Event Officers and one Senior Event Manager.

This role involves working alongside other team members on the planning and delivery of in‑person, hybrid and online events, as well as providing administrative support and recording and reporting on events.

Key Responsibilities

Events

• Co‑ordinate key tasks such as mailings, documentation and building event registration portals within EventsAIR.
• Manage and monitor the Events and Conference inboxes, communicating with colleagues, supporters, participants and stakeholders. Respond to RSVPs and event queries.
• Source venues and suppliers that ensure best value for the charity, maintaining accurate records of contacts.
• Produce high quality support materials required for events, such as leaflets and merchandise, liaising with designers and suppliers and monitoring use across the charity.
• Prepare event documentation, including briefs, risk assessments, seating plans and any other required supporting documents.
• Attend some events; this may include travel and working outside of ordinary working hours.

Team administration

• Maintain the events calendars, liaising with different teams within the organisation to keep them accurate and up to date.
• Maintain the Events Team’s folders, files and useful documents such as templates and ‘how to guides’.
• Manage the team’s Intranet page, ensuring content is up to date.
• Manage event resources and review materials regularly to determine suitability.
• Ensure accurate record keeping of events activity on the fundraising database.
• Use the database to monitor and report on events activity and manage communications for events.

What we are looking for

• Confident working with computers, with extensive knowledge of Word, Excel and Outlook.
• Experience in an administrative role supporting multiple team members.
• Experience of prioritising a diverse workload and working to deadlines.
• Strong organisational skills with the ability to prioritise competing tasks.
• Ability to build and maintain strong relationships both internally and externally.
• Excellent attention to detail.
• Effective communication skills, able to work with stakeholders at all levels.
• Highly motivated and a team player.
• Proactive and able to work independently using initiative.
• Willingness to learn.
• Flexibility and adaptability within the role when required.
• Willingness and ability to work at events, often outside of core working hours.

Additional Information

Ways of working: As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.

Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals, even when attending the office for meetings/events.

Our Office: 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD.

The closing date for applications is the 11th January 2026. Interviews will be arranged once shortlisting has been completed.

EEO Statement

We value diversity and are committed to creating an inclusive culture where everyone can be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under‑represented. Any offer of employment is, however, subject to you having the right to work in the UK.

As part of our commitment to being an inclusive employer and ensuring fairness and consistency in our selection process, we will handle your CV and application with the utmost confidentiality. While we strive to anonymise your CV where possible, there are certain sections, such as the application question, that cannot be fully anonymised. We kindly ask that you remove any personal information, including your name, when answering the application question. The hiring panel will not have access to your personal details, such as your name and address, until you are invited for an interview. Should you require any adjustments at either the application or interview stage, please contact us at [e-mail].

How to apply

Please create an online account using our Online Recruitment Platform which can be accessed through our Job Vacancies page. You will be able to attach your CV to your application and track the status of your application.

About Alzheimer’s Research UK

Alzheimer's Research UK is the UK's leading dementia research charity. Our mission is to accelerate progress towards a cure. Today, 1 in 2 people will be impacted by dementia, either through caring for a loved one, developing it themselves or tragically both. But there is hope. With promising new drugs in clinical trials that slow the progression of the diseases that cause it, and revolutionary new ways to diagnose them on the horizon, we are now at a tipping point. Working with the smartest minds globally and across the UK, with industry and academia, Alzheimer’s Research UK is uniquely positioned to invest in the very best research identifying barriers to a cure and knocking them down so that there are more and better treatments for everyone with dementia. For the first time in history, we can see a future where people with dementia can get a swift and accurate diagnosis, and effective treatments that could slow or even stop their disease. We stand for everyone affected by dementia. We stand for a cure.