Event Project Manager

BCD Meetings & Events; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Birthday day off

25 days holiday plus bank holidays

Holiday Purchase Scheme

Life Assurance x2

Discounted rates on Hotels & Travel

Gym & Fitness Discounts

Private Healthcare

Pension Scheme

Company Sick pay

Lifestyle Benefits

Job summary

BCD Meetings & Events is seeking an/ a dynamic Event Project Manager to lead conferences and large meetings from concept to on-site execution in London. You will coordinate hosts, attendees, and vendors, ensuring a seamless experience with meticulous attention to detail and high service standards.

You will manage budgets, timelines, and event content while leveraging technology to optimize processes and data capture. This hybrid London-based role requires on-site presence four days a week.

Qualifications

• Years of experience managing meetings and vendor relationships.
• Strong budget management and financial oversight abilities.
• Solid knowledge of Cvent and other event technology platforms.
• International event management experience is a plus.
• Willingness to travel onsite when required.

Responsibilities

• Plan and manage conferences, meetings and events with flair.
• Create travel agendas and itineraries to impress clients.
• Manage budgets and negotiate with vendors.
• Coordinate program websites and presentations for wow-factor.
• Lead meetings and ensure clear communication across projects.
• Oversee budget processes and financial tracking.
• Build and manage attendee registration websites.
• Communicate effectively with clients and attendees.
• Ensure accuracy of event reports and rooming lists.
• Leverage technology to streamline processes and capture data.

Skills

Vendor management

Budget management

Event technology

Onsite travel

Organizational skills

Tools

Cvent

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About The Role

Are you a master of multitasking and a wizard of event logistics? Join our dynamic team as an Event Project Manager, where you’ll take charge of exciting meetings and gatherings! From coordinating every detail of the event with the meeting hosts to managing attendee experiences, you’ll be the go‑to expert for our clients. Get ready to shine as you make events unforgettable while sitting onsite in the client office in London.

As An Event Project Manager, You Will

• Plan and manage conferences, meetings, and special events with flair.
• Craft detailed travel agendas and itineraries that impress clients.
• Manage budgets like a pro while negotiating the best deals with vendors.
• Coordinate creative program websites and presentations that wow clients.
• Lead team meetings and ensuring communication flows smoothly across all projects.
• Budget management and financial processes.
• Build and manage engaging registration websites that enhance the attendee experience.
• Communicate effectively with clients and attendees to address all their needs.
• Execute quality control of event reports and rooming lists for accuracy.
• Utilize technology to streamline processes and capture essential data.

You’re Good At

• Years of experience managing meetings and vendor relationships
• A knack for budget management and financial oversight and troubleshooting on the fly
• Strong knowledge of Cvent and other event technology platforms
• International event management experience is a plus!
• A readiness to travel on‑site and represent our clients with enthusiasm.
• Exceptional organizational skills and a keen eye for detail.

Our Benefits For This Role

• Birthday day off
• 25 days holiday plus bank holidays
• Holiday Purchase Scheme - allowing up to 5 additional holidays days
• Life Assurance x2 your annual salary
• Discounted rates on Hotels & Travel
• Gym & Fitness Discounts
• Private Healthcare
• Pension Scheme
• Company Sick pay
• Lifestyle Benefits

You Should Know

• This is a hybrid role that requires 4 days a week in the Client office in London
• Our standard working hours are 9.00am - 5.30pm with an hour break
• You must have the right to work in the UK

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.