Event Operations Coordinator

Private Equity Insights; Greater London; On-site; GBP 38,000 - 46,000; Full time

Benefits offered by this job

Impactful work

Mentorship from CEO

Internal promotion

Travel opportunities

Skills development

Job summary

Private Equity Insights is seeking an operations lead to own the end-to-end execution of 10 European private equity conferences per year—venues, suppliers, on-site teams and the attendee experience.

You will be based at our London HQ, work in-person, and build hands-on expertise in event planning, vendor management and on-site coordination while collaborating with the CEO and senior team.

Qualifications

• Training provided; no specific prior experience required.
• Strong organisational and communication skills.
• Ability to manage multiple conferences and deadlines.
• Comfort working onsite in London office.
• UK work permit required.

Responsibilities

• Source, compare, and select suppliers for event needs.
• Negotiate contracts and terms with suppliers to ensure value and quality.
• Plan sponsored VIP events, lunches, dinners, and after-hours activities.
• Coordinate with venues and on-site staff to ensure smooth execution.
• Manage on-site volunteers and a 40-person team.
• Budget review and management to keep costs in check.
• Maintain inventory and update event materials and signage.

Skills

Event planning

Vendor management

On-site coordination

Budgeting & cost control

Communication skills

UK work permit

Job description

This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers, on-site teams, and the experience itself.

What we offer you

You get the unique opportunity to take ownership of one of our key business areas. You'll be working in-person in your HQ in London where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:

• The opportunity of having a real impact - You\'ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business.
• Inspiration and guidance - A chance to work closely with our high performing team as well as with the CEO and founder of our company.
• Unlimited growth potential in our company - we strongly believe in and have a track record of promoting internally.
• Travel opportunity: You would be joining our conferences overseas.
• Invaluable transferable skills - boost your interpersonal, research, organisation, outreach and project management skills through experience and training.

Your Responsibilities

Responsibilities in this job will vary; however, they will be mostly centered around the following:

• Supplier Research and Management:
• Source, compare, and find the best suppliers for various event needs.
• Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
• Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
• Maintain positive relationships with suppliers, addressing any issues or concerns.
• Budget review and management to ensure all changes are raised ahead of time.
• Event Planning:
• Planning sponsored VIP events, lunches, dinners, and after-hours activities.
• Coordinating with venue staff to ensure all logistical details are in place.
• Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support:
• Keep track and condense internal team queries.
• Maintain inventory tracking and regularly update event inventory sheets.
• Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
• On-site Volunteer organisation
• Hire, train, and manage a 40-person organisation of volunteers.

What the future hold for you with our company

Whether you are with or for 2 or 10+ years we believe this position to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally.

What we expect from you

Please note that this job does not require any specific previous work experience as training is provided and we are looking to incorporate candidates across different levels of experience. However, we do require you to have a UK work permit.

Furthermore, we are looking for candidates who:

• Have a relentless drive and desire to be the very best at what they do;
• Possess and unparalleled work ethic with a high sense of urgency;
• Take ownership of everything they do, are proactive and follow through on commitments;
• Are curious about people and love to speak, build and nurture relations;
• Are an excellent communicator (especially) verbally and in writing;
• Are well-organised and display the ability to structure and prioritise their work.

Start date

Flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.