Event Manager

emap; Croydon; On-site; GBP 30,000 - 45,000; Full time

Job summary

A B2B media company is seeking an Event Manager in Croydon to manage a portfolio of events including conferences and awards. You will be responsible for overseeing the execution of events from concept to delivery, ensuring they are delivered on time and within budget. The ideal candidate will have excellent negotiation skills, a creative approach to challenges, and the ability to build strong relationships with stakeholders. A proactive and collaborative attitude is essential for success in this fast-paced role.

Qualifications

• Relevant experience in B2B events management.
• Experience delivering full-scale events.
• Demonstrated cost management skills.
• Excellent negotiation and interpersonal skills.
• Ability to read and interpret financial data.

Responsibilities

• Manage industry awards and conferences within budget.
• Track and monitor P&L of events.
• Build relationships with internal stakeholders.
• Ensure positive event experiences.
• Produce risk assessments and health & safety documents.

Skills

Negotiation skills

Organizational skills

Interpersonal skills

Creative problem solving

Client management experience

Risk assessment knowledge

Tools

Microsoft Office

CMS platforms (Evessio)

Job description

About the Company

A business‑to‑business media company with a focused portfolio of market‑leading events and brands. Across the company we create products our customers value to help drive their success, which in turn drives our own growth. Our product focus is around paid‑for subscriptions, conferences, awards, digital insight and bespoke marketing solutions.

Overall Purpose of the Role

As an Event Manager you are part of an enthusiastic and busy event operations team, running conferences, exhibitions, bespoke business events and award ceremonies. Your role is key to the successful execution of our events portfolio. You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail to deliver industry‑leading events. Your aim is to produce commercially successful events that create quality business engagement for clients, enhancing and strengthening products and brands involved. Emap brands rely on high‑quality events, and close relationships with the industries they operate within. As an Event Manager your role is at the forefront of those relationships, both internally and externally. This is a collaborative role that is both fast paced and challenging while also being social.

Responsibilities

• Managing a portfolio of leading industry awards and conferences on time, below budget and to the required standard.
• Managing P&L/budgets for individual events with a focus on value for money.
• Tracking and monitoring P&L of individual events – including revenue, costs and profit.
• Demonstrating thorough knowledge and tight control of the cost base for each event.
• Building cross‑functional relationships with internal stakeholders to support the success and strategic aims of the event and/or brand.
• Building strong relationships with suppliers, negotiating to ensure best value is achieved.
• Managing customer relationships with critical sponsors, speakers and delegates, acting as a point of contact.
• Problem solving, decision making and escalating issues as they arise.
• Ensuring the overall experience is positive and exceeds expectations.
• Fulfilling partnership deliverables with attention to detail to maximise return on investment.
• Analysing year‑on‑year performance and leading or participating in event debrief discussions.
• Identifying areas for event growth and future opportunities for brands.
• Proof reading content throughout the event process.
• Coaching and mentoring junior team members.
• Taking ownership of, and demonstrating accountability for, all logistical elements of the allocated events.
• Scheduling and implementing event timelines and planning cycles according to the planning framework.
• Managing and assisting with the full awards entry process.
• Managing awards judging days – both in person and virtually.
• Communicating with speakers and hosts pre‑event and on site.
• Regularly updating and cleaning event databases in accordance with GDPR rules.
• Accurate and regular reporting of revenues, profits and KPIs vs targets.
• Communicating regularly and coherently all relevant information and key developments to line manager and full project team.
• Working with AV providers to create first‑class full‑scale event production.
• Liaising with event venues on menus, final numbers, specific event requirements and function sheets.
• Producing risk assessments and collating health & safety documentation from all third‑party suppliers.
• Working with the Marketing and Editorial teams to deliver on‑brand digital and print collateral.

Qualifications

• Relevant experience of working in a similar events role, preferably in a B2B environment.
• Experience of delivering full‑scale events through the complete event life cycle.
• Demonstrable knowledge of managing costs within a budget.
• Excellent negotiation skills.
• Experience of risk assessments, health & safety, contingency planning.
• Client management experience preferred.
• Excellent organisational and administrative skills.
• Exceptional interpersonal and communication skills.
• Experience working under the pressure of conflicting priorities.
• Experience with CMS platforms such as Evessio (beneficial).
• Advanced proficiency in Microsoft Office.
• Strong understanding of finance, P&L statements and budgets.
• Ability to read and interpret data effectively.
• Creative approach to everyday challenges.
• Ability to multitask effectively and prioritise a high‑volume workload across multiple projects.
• Sound judgement with the ability to interpret and analyse complex and sensitive information.
• Team player, able to work independently and on own initiative.
• Proactive and confident, not afraid to constructively challenge ideas.
• Confident at building strong working relationships both internally and externally.
• Flexible with working hours in the lead‑up to events, based on needs of the business.

Core Competencies

• Exceptional verbal and written communication, with strong negotiation skills.
• A strategic thinker with excellent planning and organisational skills.
• The ability to work well under pressure, maintaining high standards in a fast‑paced environment while meeting multiple deadlines.
• Commercially focused with a strong understanding of finance, P&L, and budgets.
• Can demonstrate sound judgement with the ability to interpret and analyse complex and sensitive information.
• Proactive and confident, not afraid to constructively challenge ideas where appropriate.
• Confident at building strong working relationships both internally and externally.