Event Executive

Legends Global (Europe); Coventry; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

25 Days Annual Leave

Life Assurance

5% Pension Contribution

Healthshield Cover

Employee Assistance Programme

Eye Care Support

Cycle to Work Scheme

Employee Referral Scheme

Job summary

Legends Global is seeking an Event Executive to support planning, coordination and delivery of conferences, meetings, exhibitions and hospitality events in Coventry. You will manage smaller events under £10,000 while assisting Event Managers on larger projects, acting as a primary liaison between clients, internal teams and suppliers.

Responsibilities include coordinating events, managing client relationships, handling event administration, supporting on-site delivery, driving client

Qualifications

• Experience in events, hospitality or customer service.
• Experience supporting planning, coordination or delivery of customer-facing events is desirable.
• Familiarity with event management systems, with iVvy advantageous.
• Strong communication and interpersonal skills with a client-focused approach.
• Excellent organisational, administrative and time-management skills.
• Ability to manage multiple priorities and perform under pressure.

Responsibilities

• Coordinate and deliver events by managing client requirements, preparing EBOs, timelines and briefs, supporting successful execution.
• Manage client relationships throughout the event lifecycle with communications, meetings and site visits.
• Provide comprehensive event administration, maintaining contracts, correspondence and booking system information, and preparing floorplans and staffing schedules.
• Support on-site event delivery, acting as client contact and coordinating with Catering, Operations, Technical and Front of House teams.
• Drive client satisfaction and business growth by gathering post-event feedback and identifying opportunities for repeat business.
• Collaborate with internal teams and external suppliers to ensure all services and contractors contribute effectively.

Skills

Events experience

Planning & coordination

Client communication

Multitasking

Attention to detail

Teamwork

Tools

iVvy

Microsoft Office

Job description

About Legends Global

Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions – from venue development and event programming to revenue strategy and hospitality.

We take a 360-degree, data-driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide.

Our organisation is committed to fostering an inclusive and forward-thinking environment where diversity drives innovation and collaboration. Guided by our values of Align, Scale, Connect, Team and Win... we create a culture where everyone has the opportunity to thrive.

The Role

The Event Executive is responsible for supporting the planning, coordination and delivery of conferences, meetings, exhibitions, banqueting and hospitality events, ensuring an exceptional client experience and seamless operational execution. The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful event delivery.

The Responsibilities

• Coordinate and deliver events by managing client requirements, preparing Event Banqueting Orders (EBOs), event timelines and operational briefs, and supporting the successful execution of conferences, meetings, exhibitions and hospitality functions.

• Manage client relationships throughout the event lifecycle, conducting client communications, meetings and site visits, ensuring requirements are understood, communicated and delivered to a high standard.

• Provide comprehensive event administration, maintaining accurate event records, contracts, correspondence and booking system information, while preparing operational documentation such as floorplans, staffing schedules and setup instructions.

• Support on-site event delivery, acting as a client contact, coordinating with Catering, Operations, Technical and Front of House teams, and ensuring event setups meet agreed specifications.

• Drive client satisfaction and business growth, gathering post-event feedback, identifying opportunities for repeat business and supporting continuous improvement initiatives.

• Collaborate with internal teams and external suppliers, ensuring all services, contractors and stakeholders contribute effectively to the successful delivery of events.

What we're looking for

• Previous experience in an events, hospitality or customer service environment.

• Experience supporting the planning, coordination or delivery of customer-facing events is desirable.

• Familiarity with event management systems, with experience of iVvy advantageous.

• Strong communication and interpersonal skills, with a professional and client-focused approach.

• Excellent organisational, administrative and time-management skills, with strong attention to detail.

• Ability to manage multiple priorities and perform effectively under pressure in a fast-paced environment.

• Competent in Microsoft Office and event management software.

• Strong teamwork, stakeholder management and relationship-building skills.

• Proactive, adaptable and solution-focused.

• Professional, confident and customer-oriented.

• Flexible in approach to changing priorities and working hours.

• Positive team player with a collaborative working style.

What can we offer?

25 Days Annual Leave – Work hard, rest well.

Life Assurance – Peace of mind knowing your loved ones are protected.

5% Pension Contribution – Helping you prepare for a bright future.

Healthshield Cover – Support with dental, physio, counselling and more for you and your children.

Employee Assistance Programme – AXA Health support whenever you need it.

Eye Care Support – Vouchers and contributions towards glasses.

Cycle to Work Scheme – A greener, healthier commute.

Employee Referral Scheme – Recommend great people and get rewarded.

Recruitment Process Outlined

• 1st Stage - Introductory Call with Talent Team

• 2nd Stage - Interview with Hiring Manager

Any offer of employment will be subject to satisfactory pre‑employment checks. These may include verification of identity, proof of address, right to work, employment history, qualifications, and—where relevant to the role—a basic or enhanced DBS check. All checks will be carried out in line with data protection law and we will only request information that is necessary for the role.

Inclusive Workplace

At Legends Global , we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.

We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.

If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs.