Event Coordinator

Atlassian Williams Racing; Grove; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading racing team in the UK is looking for an enthusiastic Event Coordinator to manage premium events at the Williams Racing Experience Centre. The ideal candidate will support event planning, execution, and follow-up, ensuring a seamless and memorable experience for guests. This role requires at least 2 years of event coordination experience and a commitment to high standards in customer service. Join an innovative team that values diversity and offers a competitive benefits package.

Benefits

Generous holidays

Vibrant staff events

Subsidised onsite restaurant

Free fitness classes

Free parking

Qualifications

• Minimum 2 years' experience in event coordination or hospitality.
• Basic budgeting and financial tracking understanding.
• Ability to multitask, work under pressure, and maintain attention to detail.

Responsibilities

• Process event bookings and maintain accurate records.
• Scope and confirm event programmes with suppliers.
• Provide front-of-house event support and manage event diary.

Skills

Event coordination

Organizational skills

Communication skills

Time-management

Customer service orientation

Job description

Role Purpose:

We’re looking for an enthusiastic, detail-driven team member to help shape extraordinary moments at the Williams Racing Experience Centre. In this role, you’ll play a vital part in coordinating and delivering a diverse range of premium events, ensuring every guest enjoys a world-class and unforgettable experience. If you thrive in a fast-paced environment, enjoy bringing ideas to life and take pride in delivering best-in-class standards, you’ll thrive in this exciting role and contribute to creating exceptional experiences for every guest.

Main Duties:

• Process internal and external event bookings, maintaining accurate records
• Scope and confirm event programmes, including catering, timings, and logistics
• Liaise with suppliers and internal teams to ensure smooth event execution
• Manage the event diary and highlight concerns to the Events Manager
• Provide front-of-house event support and contribute to creative development of guest experiences
• Collate guest feedback and work on continuous improvement of standards and delivery
• Serve as a key point of contact for clients, demonstrating excellent relationship management skills
• Maintain high attention to detail and a calm approach when working under pressure

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviour, encouraging others to do the same.
• Ensure understanding of and compliance with health and safety obligations.
• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
• Ensure you adhere to brand rules and maintain high standards of department presentation.
• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Skilled in organizing and executing events from concept to completion.
• Excellent verbal and written communication with clients, vendors, and stakeholders
• Effective in presenting ideas and managing expectations diplomatically
• Committed to providing a high level of guest satisfaction and client service
• Innovative in event concepts, design, and attendee experience
• Works effectively within a team and can lead cross-functional groups when required
• Responsive, professional, and adaptable to changing client need

Company Description

For almost 50 years, Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

Qualifications

• Minimum 2 years' experience in event coordination or hospitality
• Strong organisational, time-management, and communication skills
• Basic budgeting and financial tracking understandingAbility to multitask, work under pressure, and maintain high attention to detail
• Excellent customer service orientation

Additional Information

Wefuelour team with a competitive benefits package, including generous holidays, vibrant staff events, a subsidised onsite restaurant, and a range of car schemes. Stay energised with 24/7 access to our gym and free fitness classes like outdoor boot camps, Pilates, and Yoga. With free parking and sprawling green spaces, you’ve got the perfect space torecharge and refocus.

Join a fast-paced,future-thinkingteam that’sdriving innovationand pushing pastengineering boundaries.

Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.