Event Assistant

The Football Association; City Of London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A national sports organization in London is seeking an Event Assistant to support the planning and delivery of major events across the UK. The role requires strong administrative skills and entails working with various stakeholders to ensure successful event execution. The position involves weekend work and travel, emphasizing experience in sporting event management and teamwork. Additional benefits include competitive salary and a hybrid work model.

Benefits

Access to event day tickets

Free nutritious lunches

Free private medical cover

Contributory pension scheme

25 days annual leave

Hybrid working model

Qualifications

• Strong administrative skills essential for coordinating events.
• Ability to interpret and manage event budgets required.
• Experience in event briefings and stakeholder engagement important.

Responsibilities

• Lead on delivery of England Women U23 team fixtures.
• Support on domestic cup fixtures at Wembley Stadium.
• Coordinate matchday volunteers for various roles.

Skills

Experience in planning and delivering sporting events

Ability to work in a busy environment

Proficient in Microsoft Office

Job description

Step into the heart of football's biggest moments. In this role, you'll help power The FA's major events, turning complex challenges into seamless, world-class experiences through exceptional planning, organisation, and on-the-ground impact.

The FA are excited to be searching for an Event Assistant to join the team. The postholder will require strong administrative skills and will work alongside external event‑related stakeholders to ensure that all FA events are effectively planned and delivered. The role holder's remit will cover events held at Wembley Stadium and at venues across the country, as required by the demands of the season.

This role will require working during evenings and weekends, as well as some travel around the UK.

What will you be doing?

• Lead on the delivery of England Women U23's team fixtures at Stadiums on the road away from Wembley. Working with the host venue, Team Managers, and the wider event delivery team to ensure the event is delivered in line with FA protocols.
• Support on the delivery of FA domestic cup fixtures at Wembley Stadium, working with the host venue and the wider event delivery team to ensure the events are delivered in line with FA protocols.
• Lead briefings and chair meetings across relevant event stakeholders, including event planning meetings, MD‑1 event pre‑briefs and match day briefings/meetings as required.
• Responsible for the recruitment and coordination of matchday volunteers, including young participants, to deliver the roles of Player Escorts, Banner Parade, Ball Persons, and the Pre‑Match Ceremony, where applicable.
• Work with FA Safeguarding, FA Medical, and the host venue, to prepare and process all consent forms, information letters, and supervisor briefings to support the delivery of the FA's youth programme.
• Support the planning and delivery of FA Events' sports presentation plans both on the road and at Wembley, including, but not limited to, liaising with club supporter groups, entertainment providers, and any third‑party suppliers working on behalf of the participating teams.
• Work collaboratively with Hospitality & Protocol, Broadcast, Marketing, Commercial, Competitions, and Communications Departments to deliver events, working together to mitigate known risks and deliver required protocols.
• Provide administrative support across all FA Events, including delivering accreditation, managing parking requests, and supporting the overall setup of the Events teams' operational spaces inside the Stadium.
• Mentor event support staff, including UCFB Event Assistants and volunteers.
• Support budget management and track costs associated with the delivery of FA Events. Raise purchase orders where required and reconcile event budgets post‑event.
• Communicate and provide information by relevant methods internally and externally to assist with event delivery and match organisational operations.
• Execute additional tasks as required to meet the FA's changing priorities.
• Comply with all company policies and procedures to maintain the highest standards of health, safety, and well‑being.
• As part of the FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What are we looking for?

Essential for the role:

• Experience in planning and delivering sporting events.
• Ability to work in a busy environment and provide administrative support to multiple team members.
• Ability to understand and interpret event budgets.
• Ability to chair and present in meetings.
• Proficient in Microsoft Office.

Beneficial to have:

• Experience working on UEFA/FIFA competitions.
• Strong financial skills.
• Wider understanding of Stadium Operations.
• Experience working within football/stadium environments.

Important note to candidates

We are expecting a high volume of applications for this position. Therefore, as an essential requirement, all candidates will need to upload a covering letter as well as their CV. You can upload both documents further in the application form, or add your covering letter and CV to a single document.

On top of this, there will also be some additional screening questions you will need to answer as part of your application.

What's in it for you?

We are committed to ensuring everyone can flourish in their roles, to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football. We are also delighted to offer a world‑class, Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high‑performing England teams and leaders.

We pride ourselves in offering a competitive salary as well as great opportunities to develop and grow in your role. But that is not all; we also have a range of exciting benefits, some of which can be found below:

• Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season, encourages you to connect and learn with your colleagues and look after your mental health and well‑being.
• Free, nutritious lunches at Wembley Stadium and St. George's Park.
• Free private medical cover.
• A contributory pension scheme.
• An additional "Thank You" day’s leave, volunteering days as well as 25 days annual leave (based on a full‑time, permanent contract).
• A hybrid working model which offers greater flexibility.

For more information on what it is like to work at The FA, please visit our FA Careers page: https://www.thefa.com/about-football-association/careers

Currently, we are working within a hybrid working model whereby the expectation is to work from your contractual location for part of the week, and as and when required by the team. The remaining days can be worked remotely. We will continue to monitor this model, and it may be adjusted in future if deemed necessary. The contractual location of this role can be found on the FA Careers page.

We are a diverse workplace, aspiring to represent football across the country. The Football Association actively promotes inclusion and diversity, encouraging you to be the best version of yourself at work.

We welcome applications from everyone and are proud to be an equal opportunities employer. If you have any particular requirements in respect of the recruitment or interview process, please mention this during your application.

As part of the FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.