Estates System & Compliance Manager

West London NHS Trust; Southall; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare trust in the UK is seeking an Estates Maintenance Systems and Compliance Manager to ensure that their estate is compliant and fit for purpose. You will oversee the maintenance services, ensuring adherence to regulations, while managing the CAFM system. The ideal candidate should have experience in compliance management and strong leadership skills in facilities management.

Qualifications

• Proven experience in managing compliance within Estates services.
• Successful delivery of maintenance policies and procedures.
• Ability to develop and implement maintenance systems.

Responsibilities

• Ensure compliance with statutory regulations and KPIs in Estates Maintenance.
• Manage and implement training for health and safety policies.
• Develop Planned Preventive Maintenance systems.

Skills

Compliance management

Document management

Health and safety adherence

Management of CAFM systems

Experience in Estates services

Education

Relevant degree or certification in Facilities Management

Tools

Computer-Aided Facility Management (CAFM) software

Job description

Overview

The Estates Department is looking for an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join our dynamic team at West London NHS Trust.

In this role, you will be responsible for ensuring that the trust's estate is compliant, safe, and fit for purpose. You will play a crucial role in making sure that our buildings and infrastructure meet the Trust's current and future clinical and operational needs.

Responsibilities

• Ensure that Estates Maintenance services provided are in accordance with statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.
• Implement and manage an efficient document management system for all maintenance services within the Estates department.
• Manage the Estates Stores and Estates Co-ordinators.
• Responsible for managing the Estates Computer-Aided Facility Management (CAFM) system, ensuring that all compliance data is uploaded and maintained accurately.
• Advise and support Estates staff in adhering to health and safety policies, statutory legislation, and NHS guidance. Investigate Estates incidents and complaints & produce summary reports to include any recommendations.
• Develop a robust Planned Preventive Maintenance (PPM) system that ensures compliance with all relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.
• Produce, implement, and review maintenance policies and procedures for the Estates Department.
• Manage & coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).

About the Trust

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

Contact details

For further details / informal visits contact: Name: Amjid Baig
Job title: Deputy Head of Estates
Email address: [e-mail]