Estates System & Compliance Manager

West London NHS Trust; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A healthcare provider in London is seeking an experienced Estates Maintenance Systems and Compliance Manager to ensure compliance across estate services. You will manage a team, handle CAFM systems, and develop compliance strategies while engaging with stakeholders effectively. This role demands a degree in Estates or equivalent, along with substantial management experience in Hard FM services.

Qualifications

• Significant experience in managing Estates Hard FM services including financial management.
• A professional management qualification (HNC/HND) or equivalent.
• Capability to manage multiple tasks under tight deadlines.

Responsibilities

• Ensure compliance with statutory and regulatory requirements.
• Manage the Estates Computer-Aided Facility Management (CAFM) system.
• Develop a Planned Preventive Maintenance (PPM) system.

Skills

Estates Hard FM services management

Health and safety regulations knowledge

Communication skills

Resource and budget management

Document management system implementation

Education

Relevant degree in Estates or equivalent experience

Job description

Job summary

The Estates Department is looking for an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join our dynamic team at West London NHS Trust.

In this role, you will be responsible for ensuring that the trust's estate is compliant, safe, and fit for purpose. You will play a crucial role in making sure that our buildings and infrastructure meet the Trust's current and future clinical and operational needs.

Main duties

• Ensure that Estates Maintenance services provided are in accordance with statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.
• Implement and manage an efficient document management system for all maintenance services within the Estates department.
• Manage the Estates Stores and Estates Co-ordinators.
• Responsible for managing the Estates Computer-Aided Facility Management (CAFM) system, ensuring that all compliance data is uploaded and maintained accurately.
• Advise and support Estates staff in adhering to health and safety policies, statutory legislation, and NHS guidance. Investigate Estates incidents and complaints & produce summary reports to include any recommendations.
• Develop a robust Planned Preventive Maintenance (PPM) system that ensures compliance with all relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.
• Produce, implement, and review maintenance policies and procedures for the Estates Department.
• Manage & coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).

About us

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as 'Good' overall by the Care Quality Commission. Forensic services are rated as 'Outstanding'.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

Job description

Job responsibilities

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached. The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person Specification

Criteria

Essential

• A relevant degree in Estates or equivalent experience.
• Significant experience in managing Estates Hard FM services, including financial, budget, and resource management.
• A professional management qualification (HNC/HND) or equivalent experience.
• Strong knowledge of health and safety regulations, statutory and mandatory legislation, guidance and codes of practice, including HTMs, HBNs, and British Standards.
• Excellent communication skills and ability to engage with stakeholders effectively.
• Capability to manage multiple tasks simultaneously under tight deadlines and produce comprehensive multi-disciplinary reports.

Desirable

• Membership of a relevant professional body (e.g., IHEEM, CIBSE, RICS, CIOB, APM)
• NHS or public sector estates systems and compliance management experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name
West London NHS Trust

Address
St Bernard's Hospital
London
UB1 3EU

Employer's website