Estates Manager Specialist (Building)(XN08)

NHS; Leeds; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in Leeds is seeking an Estates Manager Specialist for overseeing the management of a vast property portfolio. The role involves ensuring safety, compliance, and efficient operations in a complex environment. The ideal candidate has substantial experience in buildings management, exceptional IT skills, and a relevant degree. This position offers a chance to contribute significantly to patient care and operational excellence within the Trust.

Qualifications

• Minimum 5 years of senior estates/building management experience.
• Experience of working in an acute hospital environment.
• Knowledge of health & safety legislation in relation to estates management.

Responsibilities

• Manage and maintain the Trust's buildings and infrastructure.
• Ensure compliance with statutory legislation related to buildings.
• Coordinate and deliver minor works and improvement projects.

Skills

Strong buildings background

Excellent IT skills

Strong communication and leadership

Ability to prioritize complex risks

Adaptability and change management

Education

Relevant degree

Building registration

Job description

Anexciting opportunity has arisen to join the Estates Department at LeedsTeaching Hospitals Trust as Estates Manager Specialist (Buildings),overseeing the management of the Trusts property portfolio. This role iscentral to the operation of one of the largest and most complex NHS estatesin the country, spanning over 500,000 sq. metres.

Aspart of the Operational Estates Team, you will support the delivery ofhigh-quality patient care by ensuring a safe, compliant, and efficient builtenvironment. Reporting to the Deputy Head of Estates, the Estates ManagerSpecialist will manage and maintain the Trusts buildings, external areas,and infrastructure, ensuring full compliance with statutory andorganisational standards.

Theideal candidate will have a strong buildings background with excellent IT anddigital skills. Key responsibilities include:

Managing reactive maintenanceactivity

Overseeing planned preventativemaintenance (PPM)

Coordinating and delivering minorworks and improvement projects

Providing specialist technical andcompliance advice

Liaising with contractors andmanaging resources effectively

Supporting strategic planning forestate development and infrastructure improvement

Thisrole offers a unique opportunity to work within a leading NHS Trust in Leeds,contributing to safe, efficient, and sustainable estate operations for overone million patients annually.

Expected ShortlistingDate

27/11/2025

Planned InterviewDate

14/01/2026

Main duties of the job

Thepost holder will be responsible for the supervision and management of thein-house multi-skilled Estates maintenance team, as well as the coordinationof specialist contractors that are pivotal to the day to day running of theEstates function.

Therole will also include responsibility for ensuring that the sites havecompliant value-for money service contracts for all specialist Estatesmaintenance services, collaborating closely with colleagues at other Trustsites to standardise contracts where appropriate. This will include workingwith Trust Procurement specialists to ensure that all contracts are fullycompliant with Trust Standing Financial Instructions (SFIs).

Therole will require the successful candidate to be an Authorised person forConfined spaces and working at height and be well versed in statutorylegislation and technical guidance related to the maintenance andconstruction of public buildings

Thepost holder shall have responsibility for the management of the Estates teamand contractors using the RESET certification, control of contactorscompetence-verification system.

About us

LeedsTeaching Hospitals employs over 20,000 staff and cares for 1.6 millionpatients annually. Our Estates & Facilities team, with 2,300 staff,manages one of the NHSs largest estate portfolios, ensuring buildings aresafe, clean, and fit for purpose. From cleaning wards and maintaining sitesto delivering meals, providing childcare, and monitoring environmentalimpact, we support patient care every day. Guided by our Leeds Way Values, weaim to be the regions employer of choice for estates and facilities. We arecommitted to redeploying at risk staff within the Trust, so all job advertsfollow this policy. Adverts may close or be delayed during this process; ifshortlisting is delayed, please bear with us and contact the named person forqueries.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Responsiblefor management, maintenance, and repair of building fabric, utilities, andengineering services across the Trust. Ensures statutory and regulatorycompliance related to buildings and infrastructure, delivers safeenvironments for patients and staff, and provides specialist technicaladvice. Leads building-related emergency response, compliance, and forwardmaintenance planning.

KeyResponsibilities (Building & Infrastructure Emphasis)

Leadand manage the maintenance and upkeep of building fabric, fire safetysystems, building regulations, DDA compliance, CDM regulations, working atheights, and confined spaces.

Ensurebuilding-related statutory compliance including HTMs, HBNs, PUWER, asbestos,and health & safety legislation.

Provideexpert advice on building regulations, design, construction, refurbishment,and project planning.

Diagnoseand resolve complex building infrastructure faults, ensuring safety andcontinuity of patient services.

Plan,organise and supervise Trust-wide building maintenance strategies (clinicaland non-clinical areas).

Managebuilding-related emergency situations, activate emergency plans, and serve ason-call lead where required.

Overseebuilding fabric management including floor finishes, internal structures,external envelope, roofing, drainage, and access arrangements.

Usecondition surveys and forward maintenance planning to support long-termbuilding asset management.

LeadTheatre Maintenance Programme and other critical environment compliance.

ManageEstates Stores and influence procurement and supply chain requirements forbuilding materials.

Producebuilding asset data, documentation, plant histories, and compliance reports.

Engagecontractors and estates staff in building maintenance and refurbishmentworks, ensuring safe working via permits and statutory systems.

Budget& Staff Management

Controlbudgets up to £500,000

Manage1050 staff including contractors and multi-skilled operatives

Responsiblefor operational delivery and authorisation of works

RequiredKnowledge & Qualifications (Building Focus)

Relevantdegree + professional engineering/building registration (e.g. CIOB, RICS,RIBA)

AuthorisedPerson qualification in at least one statutory area (HV, MGPS, ConfinedSpaces)

Minimum5 years senior estates/building management experience

BuildingRegulations / CDM

HTMFirecode, PUWER, DDA

Estatesoperations in hospitals

Buildingmaintenance strategies

HospitalBuilding Notes

Health,Safety & Compliance

Leadcompliance with statutory building obligations including:

CDM& H&S regulations

Confinedspaces

PUWER

Ensuresafe systems of work and permit controls

CoreSkills & Behaviours

Strongcommunication and leadership across estates teams

Abilityto prioritise complex building and infrastructure risks

Strategicplanning and problem-solving for building assets

Adaptabilityand change management

KeyWorking Conditions

Occasionalwork at height, in confined spaces, and adverse weather

Involvementin emergency building failures and high-risk situations (e.g. fire,structural failure)

Exposureto clinical environments and distressing scenarios

Person Specification

Skills and Behaviours

• Flexible and approachable
• Able to work in multi-disciplinary teams and co-ordinate work with outside agencies
• Able to demonstrate the importance of good and effective communication within the Trust

Experience

• A minimum of 5 years post qualification relevant experience in estates management
• Experience of working in an acute hospital environment
• Design & Construction techniques maintenance works and procedures
• Health Technical memorandums/ Hospital building notes
• Good communication skills, able to manage change, adaptable to change
• knowledge of health & safety legislation in relation to estates management
• Ensure that all tasks are carried out in compliance with statutory legislation, local policies and good codes of practice
• To complete all relevant daily documentation in compliance with relevant statutory legislation and quality control procedures
• fire code, sanitary building regulations systems and
• DDA regulation, Planning regulations
• Confined space regulations, CDM regulations
• Building safety Act 2022

Qualifications

• A minimum qualification of a relevant degree
• Building registration or agreement to work towards
• Qualified authorised person for Confined space
• Member of a professional institution MCIOB, RICS
• evidence of continued professional development

Other Criteria

• To attend and fully participate in training provided by the Trust
• To participate in Continuing Professional Development programs as identified
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.