Estates Governance Coordinator

Stonegate Company Ltd.; Metropolitan Borough of Solihull; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading pub operator in the UK is seeking an Estates Governance Coordinator to provide administrative support and manage the Leasehold estate. The role requires excellent communication and IT skills, with responsibilities including liaising with solicitors, maintaining compliance, and ensuring effective estate governance. If you thrive in a fast-paced environment and have experience in the pub industry, we encourage you to apply.

Benefits

25 days of annual leave plus 8 bank holidays

Bonus Scheme

Discounted Private Medical Insurance

Exclusive discounts on Dental Insurance

Reward Card for food and drinks discounts

Life Assurance support

Early pay access

Access to high street discounts

Discounted gym membership

Award-winning Learning & Development programmes

Qualifications

• Previous experience in the Pub Industry or an Estates/Property role.
• Ability to navigate multiple estate management systems.
• Confidence with SharePoint and Outlook.

Responsibilities

• Provide administrative support to the Estates Team.
• Administer the Leasehold estate and manage ACV compliance.
• Liaise with internal departments to maintain business continuity.

Skills

IT proficiency

Communication skills

Analytical skills

Self-sufficiency

Tools

SharePoint Online

Dynamics 365BC

MRI Prolease

Invida

Nimbus

Job description

About Us

Stonegate Group is the UK’s largest operator of pubs, bars and late-night venues, including Slug & Lettuce, Be At One and Popworld, to name a few. We’re proud of our diverse portfolio and are deeply committed to creating an inclusive culture that embraces individuality in all its forms—including neurodiversity. By fostering an environment where everyone feels welcome, valued and supported, we reflect the vibrant communities we serve and empower our people to thrive.

The Opportunity

As Estates Governance Coordinator you will provide professional and efficient support to the Estates team to ensure department key objectives are met, including delivering the divestment strategy and comprehensive estate management. We are seeking a proactive individual who thrives in a fast‑paced environment, can manage multiple priorities, remain focused under pressure and maintain high accuracy while working to tight deadlines.

The role requires a highly organised and excellent communicator acting as a key link between field-based colleagues, agents, solicitors and administrative colleagues. The position is office based, and you will be required to attend off-site team meetings.

Key Responsibilities

• Provide comprehensive administrative support to the Estates Team; manage internal Estate System, maintain records and key estate documents.
• Develop and maintain process guides and ensure processes are followed within the team.
• Administer the Leasehold estate and manage the Asset of Community Value (ACV) and Pubs Code compliance matters for disposal activity and internal auditing.
• Take minutes at team meetings as required, including off‑site visits.
• Coordinate and update system(s) with Valuation Office Agency business rates information.
• Liaise with internal departments, solicitors and agents to maintain business continuity and achieve key objectives.
• Manage requests for information from solicitors, agents and Head Landlords, and coordinate the provision of statutory certificates.
• Review, sort, scan and distribute post—prioritising as appropriate.
• Respond to general queries relating to Leasehold sites, arrange access for Head Landlord inspections and payments.
• Produce all ad‑hoc reporting and project work as required.

About You

• Previous experience in the Pub Industry and/or a Estates or Property role.
• High level of IT proficiency, confident navigating multiple estate management, compliance and reporting systems.
• Confidence with SharePoint Online, Outlook and familiarity with Dynamics 365BC, MRI Prolease, Invida, Nimbus and Outsystems.
• Able to learn new platforms quickly and maintain accurate, well‑organised records to support effective estates governance.
• Strong ability to read, interpret and analyse leases and associated property documentation, identifying key obligations, financial terms and governance requirements.
• Excellent data accuracy, including inputting and updating detailed lease information and financial details, ensuring reliability of estates data across all systems.
• Proactive and self‑sufficient, able to organise and manage workload independently, use initiative, drive tasks forward and take ownership of tasks while maintaining high standards of accuracy and compliance.
• Able to work at pace and remain accurate.
• Confident communicator comfortable asking questions, seeking clarification and escalating issues appropriately.
• Able to work independently and know when to engage others to ensure accuracy and compliance.
• Detail‑focused and analytical, able to spot inconsistencies, challenge missing or unclear information and contribute to continuous improvement of estates governance processes.
• Proven ability to work collaboratively with internal and external stakeholders and prioritise tasks.

What makes Stonegate a great place to work?

At Stonegate, we believe that when you feel your best, you do your best. That’s why we’re committed to supporting the health, happiness and overall wellbeing of every team member. From lifestyle perks and flexible support to mental health resources, our benefits are designed to help you thrive, both in and out of work.

• 25 days of annual leave, plus 8 bank holidays, with the option to purchase up to 5 additional days each year.
• Bonus Scheme.
• Access to discounted Private Medical Insurance through Vitality.
• Exclusive discounts on Dental Insurance.
• Reward Card via the MiXR app, giving you and your friends 25% off food and drinks as well as VIP entry across our Managed Estate.
• Life Assurance which gives access to Help @ Hand.
• Access to your pay early via Stream.
• The Stonegate Xtra portal with access to a wide range of high street discounts and offers.
• Discounted access to David Lloyd membership.
• Award‑winning Learning & Development programmes to drive your career.

If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you. You can contact us at [e-mail].