Estates Department Administrator

Inspire Education Trust; Coventry; Hybrid; GBP 13,000 - 15,000; Part time

Job summary

A multi-academy trust in Coventry is seeking an Estates Department Administrator to provide administrative and operational support across multiple schools. The ideal candidate will ensure compliance records and maintenance documents are managed efficiently while contributing to a safe and well-maintained educational environment. This position is fixed-term with a 22-hour working week and offers a salary between £13,555 and £14,210 pro-rata. Opportunities for remote work and professional development are available.

Benefits

Supportive senior leadership team

Employee Assistance Programme

Focus on staff wellbeing

Opportunities for personal and professional development

Employee Benefits platform with discounts

Qualifications

• Has a good standard of education including English & Maths (GCSE/Level 2)
• Excellent communication, organisation and interpersonal skills
• Can work on their own initiative and also work well as part of a team
• Is an excellent role model

Responsibilities

• Provide high-quality administrative and operational support to the Estates Department.
• Ensure compliance records and maintenance documentation are managed effectively.
• Support the delivery of safe and compliant educational environments.

Skills

Excellent communication

Organisational skills

Interpersonal skills

Ability to work independently

Teamwork

Education

Good standard of education including English & Maths (GCSE/Level 2)

Job description

Job Title: Estates Department Administrator
Employment Status: Fixed term, Term time only plus 10 days
Working Hours: 22 hours a week
Salary: £13,555 - £14,210 pro rata, per annum (Full time equivalent salary: £25,185-£26,403; Grade 3 support staff pay scale)
Location: Based at our Coventry and Warwickshire primary schools with remote working possible.

About the role: We are seeking to appoint an experienced Estates Administrator to provide high‑quality administrative and operational support to the Estates Department across all schools within the Trust. The postholder will ensure that compliance records, maintenance documentation, and communication processes are effectively managed to support the delivery of safe, compliant, and well‑maintained educational environments.

Qualifications & Experience

• Has a good standard of education including English & Maths (GCSE/Level 2)
• Excellent communication, organisation and interpersonal skills
• Can work on their own initiative and also work well as part of a team
• Is an excellent role model

How to apply

All applications must be received electronically via our My New Term website https://www.ietrust.org/vacancies/. For queries about the post or to arrange a school visit, please email [e-mail]. Closing date: Monday 15th December 2025. Interview date: Wednesday 17th December 2025.

We are committed to safeguarding and promoting the welfare of children and appointments will be subject to rigorous safeguarding checks, including enhanced DBS and references. The postholder must share our commitment to safeguarding and promoting the welfare of children. Candidates who have been successfully shortlisted will be asked to complete a self‑declaration to confirm any (non‑protected) criminal disclosures or information that would make them unsuitable to work with children.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. When applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. The role of Estates Administration will be classed as regulated activity.

We aim to recruit the very best staff and welcome those from all backgrounds, communities and faiths (including non‑faith individuals). Inspire Education Trust is clear about its responsibilities in embracing diversity and ensuring we recruit people of a high calibre based on their skills, abilities and experience.

About us

Inspire Education Trust is a Multi Academy Trust currently consisting of five primary schools and one secondary school located in Coventry and Warwickshire. The Trust was established in 2015 and aims to provide a welcoming, caring and purposeful environment to encourage pupils to achieve and develop socially. Our mission is "Together we grow, individually we achieve".

Why work for us?

A career at Inspire Education Trust offers a rewarding future, with the opportunity to make a real impact on the lives and outcomes of our young people. We work hard to provide an environment which places staff wellbeing at the forefront of the agenda, as well as providing ample opportunities for personal and professional development.

Benefits

• A highly supportive and committed senior leadership team
• Employee Assistance Programme which offers 24/7 confidential advice and support on a range of matters and free access to accredited counsellors
• A focus on staff wellbeing including a network of wellbeing champions and a supportive working environment
• Opportunity to join a committed and forward‑thinking team of staff
• Employee Benefits platform providing staff access to a range of benefits such as shopping discounts