Estates Data Administrator

Thames Valley Police; Kidlington; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A local police force in the UK is seeking an Estates Data Administrator within the Property Service team. The role includes managing estate data, supporting the CAFM system, and providing detailed reporting. Ideal candidates should have strong data analysis skills and excellent communication abilities. Benefits include flexible working conditions and a comprehensive benefits package.

Benefits

24 days annual leave

Flexible working conditions

Career development opportunities

Local government pension scheme

Qualifications

• Experience in managing and reporting data effectively.
• Ability to work independently and with various stakeholders.
• Proficient in using data management systems.

Responsibilities

• Manage capture, retrieval, analysis, and reporting of estate data.
• Support maintenance of the CAFM system.
• Provide detailed information and conduct data analysis.
• Collate and record Condition Survey information.
• Prepare data for key reports and certifications.

Skills

Data analysis

CAFM system knowledge

Excellent communication

Collaboration with teams

Job description

Overview

An opportunity has arisen for an Estates Data Administrator within the Property Service team.

Responsibilities

• Manage the capture, retrieval, analysis and reporting of estate data for the annual NPEG benchmarking exercise.
• Work with and provide support to the Facilities Systems Supervisor (FSS) to ensure the maintenance of the department’s Computer Aided Facilities Management (CAFM) system.
• Provide detailed information to colleagues regularly throughout the year, particularly in response to requests for rolling 10 year FMR information on specific properties.
• Liaise with Surveyors and Engineers to collate and record Condition Survey information; use this to update the FMR for Operational, Custody, Covert site and residential properties to assess the Force’s ongoing maintenance requirements/liabilities.
• Provide FMR information leading to the preparation of the annual revenue maintenance programme in February/March each year (c.£3.8m for the period).
• Carry out end of year data analysis/reconciliation to identify Programme Works completed and revise the rolling forward FMR as required.
• Work with and support the Facilities Systems Supervisor to ensure CAFM data integrity and accessibility.
• Use information from monthly utility bills (electricity, gas, water, LPG, oil, and wood pellet) to record usage for every TVP site, collate into annual data and calculate CO2 emissions to support the Energy & Sustainability Manager.
• Ensure all utility information is stored on the CAFM system, including meter numbers, MPANs, MPRN, SPIDs, and details of meter locations.
• Assist in the preparation of data for key internal/cyclical/annual reports (e.g., Annual Environmental Report, Operational Performance Group quarterly estate updates) and for the mandatory Display Energy Certificates (DECs).

Benefits

As part of the Thames Valley Police family you will enjoy a fantastic range of benefits including 24 days annual leave per annum, pro-rata for part time (plus Bank Holidays), flexible working conditions, a wide range of lifestyle discounts, career development opportunities and the option to join a local government pension scheme. For more information on our benefits, please visit the supporting you page, via the link at the bottom of the advert.

Enquiries

If you have any queries please contact the Recruitment Team at [e-mail] quoting reference 2298 8. We will endeavour to respond to your query as quickly as possible.

Please use Google Chrome when completing your application, wherever possible, as this will enhance performance.

The closing date for enquiries and receipt of completed applications is Sunday 9 November 2025.

Administration – TVP Careers

(for hybrid working)