Estates Coordinator

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A charity organisation is seeking an Estates Co-ordinator to manage facilities at their Birmingham offices. Responsibilities include overseeing maintenance, contractor coordination, and health and safety compliance. The ideal candidate will be highly organised, possess strong Excel skills, and have a full UK driving licence. This role is pivotal in ensuring efficient operations and represents a wonderful opportunity for someone with the right experience.

Qualifications

• Excellent attention to detail for managing facilities.
• Ability to handle multiple priorities effectively.
• Experience with Microsoft Excel and Outlook is essential.

Responsibilities

• Oversee day‑to‑day operation and maintenance of buildings.
• Support implementation of health and safety policies.
• Manage relationships with contractors and suppliers.
• Maintain asset registers and coordinate waste disposal.
• Act as a keyholder, managing site security and emergency planning.
• Monitor utilities and manage petty cash systems.
• Provide IT and AV support for meetings and events.

Skills

Highly organised

Attention to detail

Experience in the charity sector

Strong communication skills

Confident using Microsoft Office

Full UK driving licence

Job description

About the Role We’re looking for a proactive and organised Estates Co-ordinator to oversee the day‑to‑day running of our buildings and provide essential support to our wider teams. You’ll work closely with colleagues and contractors to ensure our offices are well‑maintained and efficient.

You’ll be based at the Wildlife Trust’s Head Office at Centre of the Earth, 42 Norman Street, Birmingham, B18 7EP, with regular work at our EcoPark site in Small Heath and occasional travel across the region and nationally.

Key Responsibilities

• Facilities Management: Oversee the day‑to‑day operation and maintenance of two environmental centre buildings, including minor repairs and coordinating contractors. Health & Safety Compliance: Support implementation of health and safety policies, including fire safety, first aid provision, and compliance monitoring. Contractor & Supplier Coordination: Manage relationships with external suppliers and contractors, ensuring value for money and sustainability. Asset & Equipment Oversight: Maintain asset registers, coordinate waste disposal, and ensure timely servicing or replacement of estate equipment. Security Management: Act as a keyholder, oversee site security, manage CCTV and alarm systems, and support emergency planning. Utilities & Financial Admin: Monitor utilities, provide meter readings, check bills, and manage petty cash systems. IT & AV Support: Provide basic troubleshooting or liaison with IT support and assist with AV setup for meetings and events. General Support & Representation: Assist with room setups, attend events, support Trust strategies, and act as a positive ambassador for the organisation.

About You

• Highly organised with excellent attention to detail
• Able to manage multiple priorities in a busy environment
• Confident using Microsoft Office, especially Excel and Outlook
• Strong communication skills and able to work independently
• Experience in the charity sector is desirable
• Full UK driving licence and access to a car is required