Estates Compliance Manager

Hampshire Hospitals NHS Foundation Trust; Basingstoke; On-site; GBP 65,000 - 90,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust is seeking an Estates Compliance Manager in Basingstoke. You will lead the Estates compliance program, chair the Estates Compliance and Safety Group, and collaborate with the Estates Contracts Manager to ensure all contracts meet NHS standards and safety requirements.

You will maintain training, documentation, and systems for contractor competency, plus manage derrogations, risk registers and audits across multiple sites.

Qualifications

• Advanced specialist knowledge of healthcare design standards and construction legislation.
• Experience with NHS requirements including HBN/HTM, Building Regulations, and NHS England Estates Guidance.
• Ability to chair compliance and safety groups and manage risk registers.

Responsibilities

• Lead Estates compliance management.
• Liaise with external utility providers for projects.
• Produce and manage Estates Compliance Policy and training.
• Develop policies for design development, permit to work, and safety bulletins.
• Maintain PAM and ERIC annual returns.
• Monitor derogations schedule and Estates Risk Register.

Skills

Estates compliance

NHS design standards

HBN/HTM knowledge

HSE and PLACE audits

Contract management

Risk register management

Training/documentation

CDM/COSHH knowledge

Tools

PAM/ERIC returns

Dashboard reporting

Job description

Working as part of a multi-disciplinary Estates team, the Estates Compliance Manager reports to the Associate Director of Estates.

The post holder will require advanced specialist knowledge or healthcare design standards, construction legislations and NHS specific requirements, including Health Building Notes (HBN), Health Technical Memoranda (HTM), NHS England Estates Guidance, Building Regulations (Including Building Safety Regulator Higher Risk Buildings) and Health and Safety Executive (HSE), CQC and PLACE audits.

The post holder will work closely with the Estates Contracts Manager to ensure all contracts are in compliance with the above requirements.

The post holder will manage and chair the Estates Compliance and Safety Group meetings and attend divisional Health & Safety meetings, Infection Prevention Control meetings and others where necessary as the Estates representative and maintain the Estates Schedule of Derogations and Estates Risk Register.

The post holder will work closely with the Authorising Engineers (AE) to ensure all systems are regularly audited and action plans are managed. The post holder will ensure the Authorised Persons (AP) and Competent Persons (CP) training and documentation is kept current along with a database for contractors’ competency by means of a matrix or dashboard.

The Post Holder will assist the Head of Estates and Associate Director of Estates in compiling and maintaining PAM and ERIC annual returns.

Take the lead in the management of Estates compliance.

Liaise with external agencies such as Water, Gas and Electrical utility providers, as appropriate, for project schemes and for the department where necessary.

Producing a dashboard to monitor Estates compliance, schedule of derogations and risk register.

Manage Terms of Reference (TOR), chair and record regular compliance meetings and Estates Safety Group meetings.

Produce and manage an Estates Compliance Policy and provide training and ongoing guidance to the Estates team.

Develop policies and procedures in respect of design development and briefing procedures, Permit to Work schemes, Hazard notices, safety information bulletins, statutory insurance works, Health & Safety at Work Act and any other statutory legislative requirements.

Interprets and implement all statutory, legislative and technical guidance including for example CDM, COSHH, HTM/HBN's as necessary.

Contribute to relevant health and safety policies, procedures and risk assessments.

Manage Estates related In-Phase accident reporting and loss of services duration / impact due to Estates issues and risk register.

Ensure all policies and standard Operating procedures are kept up to date

Manage the NHSE Premises Assurance Model data collection and ensure all policies and actions plans are in place and updated

Maintain a register of all leases including critical break clause dates and any associated risks such as backlog maintenance

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Your Next Career Move Made Easier – Accommodation May Be Offered

We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017

For further details / informal visits contact: Name: Jack Nash Job title: Head of Estates Email address: [e-mail] Telephone number: 07557178200

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