Estate Services Co-ordinator

Pastoreo; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading facilities management company in Glasgow is seeking an Estate Services Co-Ordinator to manage the Estate Services budget and ensure compliance with ISO standards. The role involves overseeing building maintenance, managing outsourced services, and working closely with executives to enhance work environments. Ideal candidates should have prior facilities management experience and relevant safety qualifications.

Qualifications

• Previous experience within a facilities management role.
• Ensure compliance with relevant ISO standards.

Responsibilities

• Manage the Estate Services budget to deliver cost effective services.
• Complete weekly site standards checks.
• Work with the Chief Culture Officer to deliver new buildings.
• Ensure compliance with relevant ISO standards.
• Manage outsourced service suppliers.

Skills

Facilities management experience

Good verbal and written communication skills

Strong process and administrative skills

Ability to manage suppliers and contractors effectively

Education

Building Services Management or Facilities Management qualification

Health and Safety Qualification NEBOSH or equivalent

Job description

To provide a safe and professional working environment for all Kura employees. The Estate Services Co-Ordinator will be responsible for working with the Chief Culture Officer and to ensure that Kura buildings offer a work environment that is aligned with our culture.

Responsibilities

• Manage the Estate Services budget to deliver cost effective services
• Complete weekly site standards checks to manage both the fabric of the buildings and employee behaviours.
• Work with the Chief Culture Officer to deliver new buildings to the required Kura standard on time and to budget.
• Ensure compliance with relevant ISO standards including ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Health & Safety), ISO 22301 (Business Continuity).
• Ensure that H&S standards are met and that sufficient first aid and fire marshal resource is in place at all times.
• Manage outsourced service suppliers to deliver exceptional services
• Ensure all Fix-it requests are carried out within the agreed SLA
• Ensure planned preventative maintenance is carried out in line with the schedule.
• Work with resource planning to ensure optimisation of space across the buildings.
• Be the core point of contact for ISO Audits where applicable to the physical environment.
• Maintain high levels of housekeeping within operational floors, offices, stairwells, toilets, and communal areas.
• Stock control of consumables.
• Business reporting to demonstrate performance.
• Effective management of building access and egress.
• Statutory reporting as required.
• Any other duties as may be required from time to time.

Judgement and Decision Making

• Exercise judgement to effectively deliver the requirements of the role.
• Deliver cost effective solutions and recommendations to the business in terms of improving the physical environment for our people.

Person Specification

Education and Qualifications

• Building Services Management or Facilities Management qualification advantageous
• Health and Safety Qualification NEBOSH or equivalent.

Skills, Knowledge and Capability

• Previous experience within a facilities management role.
• Ensure compliance with relevant ISO standards including ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Health & Safety), and ISO 22301 (Business Continuity).
• Good verbal and written communication skills.
• Strong process and administrative skills.
• Ability to manage suppliers and contractors effectively