EPR Assistant - Health Records

NHS National Services Scotland; Wishaw; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in Scotland is looking for an individual to assist in health record management at University Hospital Wishaw. This role involves liaising with Health Records Managers and Clinicians to ensure data quality, requiring strong communication skills and experience in a Health Records environment. This is a full-time, fixed-term position with a supportive work culture and benefits, including annual leave and an NHS Pension Scheme.

Benefits

Minimum 27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Qualifications

• Specialist knowledge of the patient journey and NHS data definitions.
• Experience within a Health Records scanning environment.
• Ability to present and advise on EPR processes.

Responsibilities

• Liaise with Health Records Managers and Clinicians.
• Assist in scanning, compression, and uploading of records.
• Ensure data quality of electronic records.

Skills

Effective communication skills

Ability to resolve technical obstacles

Planning and organizing workload

Education

Educated to HND/HNC level or equivalent

Job description

The Role

To liaise closely with Health Records Managers, Directorate Support Managers, Clinicians and eHealth to assist in the process of scanning, compression and uploading of records and to ensure the data quality of the electronic record.

The post will work across the Health Records Services structure however the postholder may be the designated lead for particular workloads and customers.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• Educated to HND/HNC level or equivalent, plus experience within Health Records scanning environment
• A specialist knowledge and experience of the patient journey, scanning and application of Clinical Documentation indexing standards application of NHS data definitions, information standards and policies is required.
• Effective communication skills are required to present and advise on EPR processes and implications and provide instruction and guidance on procedures and standards.
• An ability to identify and resolve straightforward technical and organisational obstacles to the EPR production process is required.
• Planning and organising of own workload is required.

It would be great if you also have

• Experience of the production process of an EPR record gained by in depth understanding of scanning process
• Previous experience of working in a health records environment with an electronic focus

Contract type

Fixed Term (12 Months)

Full time

37 Hours

Please note this is a 12 Months fixed term post. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in Health Records within University Hospital Wishaw.

The working pattern for this role is Monday to Friday between 08:00 - 18:00

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Joyce Davidson, Health Records Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Adam Thomson, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.