Entry Level IP Legal Assistant

G2 Legal; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading intellectual property firm in the UK is seeking an Entry Level IP Legal Assistant. This role provides a fantastic opportunity to train in all areas of patents in a supportive environment. You will assist Fee Earners, manage correspondence, and contribute to various IP tasks. Ideal candidates have strong organisational and communication skills, with 18 months' experience in a professional services firm being preferred.

Qualifications

• Minimum 18 months’ experience in a professional services firm.
• Ability to produce accurate work under pressure.
• Proactive and flexible team-oriented approach.

Responsibilities

• Supporting Fee Earners in all aspects of IP management.
• Liaising with clients and foreign agents.
• Assisting with filing and recording assignments.
• Managing signatures and legalisation of documents.
• Drafting and preparing official forms for submission.
• Maintaining case files and records accurately.
• Monitoring diaries and deadlines for multiple Fee Earners.
• Preparing cost estimates and client portfolio reports.
• Supporting with billing and document management tasks.
• Contributing to process improvement initiatives.

Skills

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Microsoft Office proficiency

Typing speed (45 wpm)

Education

Good academic background (minimum B/6 grades)

Secretarial or CILEX qualification

Tools

Document management systems

Job description

G2 Legal, Entry Level IP Legal Assistant

Our client is a leading intellectual property firm with a stellar reputation for quality and professionalism across the UK and Europe. With a focus on collaboration, career development, and employee wellbeing, they offer a supportive environment where individuals can grow their skills and thrive in a high-performing IP team.

This is a fantastic opportunity to train in all areas of patents and build a long-term career as an IP Legal Assistant. You’ll work alongside talented professionals and receive hands-on training from experienced mentors within a structured support framework.

Responsibilities:

• Supporting Fee Earners in all aspects of IP management once trained
• Liaising with clients and foreign agents, managing queries and correspondence
• Assisting with filing and recording assignments and name/address changes
• Managing signatures, notarisation, and legalisation of documents
• Drafting and preparing official forms for submission to the EPO, UKIPO, EUIPO, and WIPO
• Maintaining case files and records accurately using document management systems
• Monitoring diaries, deadlines, and reminders for multiple Fee Earners
• Preparing cost estimates, forecasts, and client portfolio reports
• Supporting with billing, invoicing, and document management tasks
• Contributing to process improvement and project initiatives within the IP team

Requirements:

• Minimum 18 months’ experience in a professional services firm (legal or IP environment preferred)
• Excellent organisational, communication, and interpersonal skills
• Strong attention to detail and ability to produce accurate work under pressure
• Proficiency in Microsoft Office and document management systems
• Minimum typing speed of 45 wpm
• A proactive, flexible, and team-oriented approach
• Good academic background (minimum B/6 grades); secretarial or CILEX qualification advantageous

Please mention IP Careers when applying to G2 Legal.