Entertainment & Culture Marketing Assistant

United Talent Agency; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global entertainment company in Greater London is seeking an energetic Assistant to support the Entertainment & Culture Marketing team. The role demands managing schedules, conducting research, creating presentations, and liaising with clients and production teams. Ideal candidates should possess strong organizational skills, a positive attitude, and proficiency with tools like Microsoft Office. This opportunity allows for growth in a fast-paced environment with a commitment to diversity and well-being.

Benefits

Competitive salary

Private medical insurance

Diverse company culture

Qualifications

• Minimum 1+ years’ experience in an assistant capacity is preferred.
• Experience with an entertainment company or advertising agency is a plus.
• Should possess excellent judgment and professionalism.

Responsibilities

• Manage schedules, meetings, and research for the team.
• Prepare presentations and maintain detailed spreadsheets.
• Coordinate travel arrangements internally and externally.

Skills

Organizational skills

Communication skills

Time management

Proficiency in Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office (Excel, Word, PowerPoint)

Google Drive (Slides, Docs, Sheets)

Video conferencing tools (Zoom, Slack)

Job description

Overview

UTA‘s Entertainment & Culture Marketing (E&CM) European department is seeking an Assistant. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with the tracking and delivery of products to productions. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for entertainment and marketing are a must.

UTA E&CM team has developed and launched high-impact, creative initiatives for Ancestry.com, Google, Gymshark, Lush, Campari, Marriott Bonvoy, Parmigiano Reggiano and LinkedIn, among many others. Marketing brings a wide lens and industry expertise to clients across entertainment and technology, connecting some of the most influential brands to culture. The ideal candidate will have experience and a genuine passion for the worlds of marketing and entertainment, consume TV shows and movies and will be an active user of multiple social platforms. The European office is a small team within the larger UTA business within, so there will be plenty of multi-tasking and the opportunity to grow quickly. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.

What You’ll Do

Your responsibilities will include, but not be limited to:

• Manage phone, calendar, and research for meetings; make reservations; schedule virtual meetings and calls, internally and externally
• Maintaining spreadsheets, and drafting correspondences
• Identify opportunities in entertainment landscape for our existing and new clients
• Acting as an internal liaison between all level cross-functional teams and external clients & partners
• Coordinating travel arrangements and itineraries, both domestically and internationally, along with expense reports for review and submit to accounting for approval
• Work with the team to conduct research and create visually engaging presentations
• Assisting with events
• Tracking and reviewing contracts, client calendars and payments through a series of detailed grids
• View & track TV and film editorial content for prop and product placement integrations
• Liaise with film and TV production companies, sending out prop rosters and placing orders for productions for brand’s products; ensuring all product sent is returned in a timely manner

What You’ll Need

• Minimum 1+ years’ experience, a plus if working in an assistant capacity
• Bachelor’s degree strongly preferred but not required
• Experience with an entertainment company or advertising agency preferred
• Highly professional with excellent judgement
• Strong ability to liaise with clients, senior-level executives, and colleagues
• Can-do, positive attitude and willing to “go the extra mile”
• Capable of managing several projects simultaneously
• Ability to thrive in a fast-paced, highly intense client service work environment
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) as well as Google Drive (Slides, Docs, Sheets, Google Meet).
• Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
• Team player
• Knowledge and curiosity for key players throughout the entertainment industry
• Understanding of UTA's Client Roster

What You’ll Get

• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance
• The unique and exciting opportunity to work at one of the leading global entertainment companies with global brands
• The opportunity to work in an inclusive and diverse company culture