Engineering Office Manager

Optimise By Recruitment; Sevenoaks; On-site; GBP 35,000 - 50,000; Full time

Job summary

A well-established engineering company in Sevenoaks is seeking an Engineering Office Manager to oversee daily operations and support the engineering team. This role involves coordinating schedules, managing communications, and ensuring adherence to processes. The successful candidate should have office management experience, excellent organizational skills, and a proactive attitude. Knowledge of Sage 200 is a plus, and the role is on-site.

Qualifications

• Experience in office management is essential.
• Must have strong organization and communication skills.
• Ability to work confidently under pressure and manage time effectively.

Responsibilities

• Coordinate engineers' daily tasks and project updates.
• Communicate ship dates and approvals with customers.
• Manage daily job schedules and maintain compliance with processes.

Skills

Office management experience

Strong organisation

Time management

Communication skills

Experience supporting Engineers

Confident with scheduling

Proactive attitude

Strong IT skills

Tools

Sage 200

Job description

Job Title: Engineering Office Manager

We are currently working with a well‑established engineering company who are looking for a Engineering Office Manager to join their team based in Sevenoaks. You will be responsible for supporting the engineering team and keeping daily operations running smoothly. You'll coordinate schedules, manage communications, and ensure internal processes are followed in a fast‑paced environment.

Key Responsibilities

• Coordinate engineers' daily tasks and project updates.
• Communicate ship dates, delays, and approvals with customers.
• Issue engineering forms, O&M manuals, and chase project documents.
• Raise IORs and order internal/external parts as needed.
• Manage daily job schedules and filter calls to support team focus.
• Maintain compliance with company processes and manage the Holiday Calendar.
• Coordinate training visits, exhibitions, and meetings.
• Provide professional customer communication via phone, email, and Teams.
• Produce reports and documents using Word, Excel, and Outlook; maintain databases.
• Sage 200 experience is a bonus.

Skills & Experience

Essential

• Office management experience.
• Strong organisation, time management, and communication skills.
• Experience supporting Engineers.
• Confident with scheduling and working under pressure.
• Proactive, positive attitude and strong IT skills.

Desirable

• Sage 200 experience.
• Experience coordinating training or events.

If you think this would be a great fit for you please apply or contact Aimee Maccormac on (phone number removed)