Engagement Accounting E-Billing Specialist (German or French Speaking)

AlixPartners, LLP; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading consulting firm in London is seeking an e-Billing Coordinator to support billing processes for client engagements. The role requires a Bachelor's degree in a relevant field and proficiency in MS Office. Candidates should have relevant accounting experience and excellent communication skills in English and either German or French. The position offers hybrid working options and competitive benefits.

Qualifications

• Relevant accounting/finance experience preferred, ideally in a consulting or similar professional services firm.
• Previous experience with Legal Electronic Data Exchange Standard (LEDES) preferred.
• Must be familiar with AlixPartners’ Code of Conduct.

Responsibilities

• Coordinate all e-Billing efforts to support efficient client invoices.
• Assist with the management of the e-Billing process and maintain vendor profiles.
• Set up and maintain client e-Billing accounts in vendor systems.

Skills

Proficient with MS Word, Excel, and Outlook

Excellent written and verbal communication skills in English and German or English and French

Ability to work well in a team environment

Willingness to work outside of normal business hours

Education

Bachelor’s degree in accounting/finance/business or related field

Job description

Overview

At AlixPartners, we solve complex challenges by moving quickly from analysis to action, creating lasting value for companies, their people, and the communities they serve. We promote an inclusive environment, value diversity, and commit to authenticity, growth, and equity for everyone. We have embraced a hybrid work model to provide flexibility, combining in-office days on Tuesday, Wednesday, and Thursday with remote work on Monday and Friday.

What you’ll do

In this important role on AlixPartners’ Corporate Services Accounting team, you will be a business partner to the client engagement teams and the finance function to ensure efficient and effective e-Billing and client invoicing processes. Your primary responsibilities include coordinating all e-Billing efforts at the firm to support efficient and accurate client invoices and accounting in accordance with firm policies and promoting timely cash collection.

• Support complex electronic billing (e-Billing) for client engagements, including uploading, monitoring, and resolving issues on various e-Billing vendor sites.
• Assist with the management, administration, and maintenance of the e-Billing process. Maintain a profile for each electronic billing vendor used by the firm, including policies, billing guidelines, and contact information. Document e-Billing process procedures, including specific steps for each e-Billing site. Propose best practices for e-Billing.
• Set up and maintain client e-Billing accounts in third-party vendor systems.
• Review e-Billing submissions for accuracy, submit and monitor invoices, and address rejected invoices in a timely manner.
• Submit timekeepers and rates for approval and keep all timekeepers and rates up to date on the sites.
• Enter budgets and accrual information from the engagement team; maintain user accounts and profiles on each site.
• Handle sensitive and urgent information requests from clients, AlixPartners personnel, and other contacts while exercising judgment.
• Maintain and monitor the shared email box for Engagement Accounting and communicate proactively with colleagues to improve order-to-cash processes.
• Balance multiple priorities by considering risk, importance, urgency, and related factors; contribute to a cohesive team environment.
• Additional responsibilities as identified, including client invoicing and WIP maintenance. This description is not designed to be a comprehensive list of all activities, duties, or responsibilities.

What you’ll need

• A bachelor’s degree in accounting/finance/business or related field strongly preferred.
• Relevant accounting/finance experience preferred, ideally in a consulting or similar professional services firm.
• Previous experience with Legal Electronic Data Exchange Standard (LEDES) preferred.
• Proficient with MS Word, Excel, and Outlook; able to learn new systems.
• Excellent written and verbal communication skills in English and German or English and French. Additional languages are a benefit.
• Willingness to work outside of normal business hours, particularly for unique projects or needs.
• Ability to work well in a team environment as well as independently, with a positive, entrepreneurial mindset.
• Must become familiar with, and promote and abide by, AlixPartners’ Code of Conduct and foster an inclusive environment at all levels of the organization.

Benefits

The firm offers market-leading benefits with flexible options to support employees, including health benefits to prioritize physical and emotional well-being, time-off policies to recharge, and financial/retirement benefits that provide income protection and long-term planning support.

Equal Opportunity

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.