Energy Assistant / Business Support Officer

4Recruitment Services; Southampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Energy Assistant / Business Support Officer in Southampton to manage invoicing, liaise with suppliers, and support data management tasks. The role involves meticulous data entry and monitoring EDI billing. Candidates should be detail-oriented and have familiarity with administrative processes. This is a full-time position with a four-month contract, based in Southampton.

Qualifications

• Experience in data entry and administration tasks.
• Familiarity with managing spreadsheets.
• Ability to liaise effectively with suppliers.

Responsibilities

• Enter gas, electricity, and water invoices manually into Systems Link.
• Check that EDI billing files are received and imported.
• Monitor the shared Energy inbox and handle routine emails.
• Fill in missing information in Systems Link for accurate reporting.
• Keep a weekly summary of completed work and outstanding actions.

Skills

Manual data entry

Attention to detail

Email communication

Data management

Tools

Systems Link

Job description

Energy Assistant / Business Support Officer – Southampton

Location: Southampton, SO14.

Salary: £13.68 per hour.

Full Time – Monday to Friday, 9:00am to 5:00pm – 37 hours.

Contract: Four months, possibly beyond.

Responsibilities

1. Manual Invoice Input – Enter gas, electricity, and water invoices manually into Systems Link. Double‑check key details (dates, consumption, costs, VAT) before saving. Maintain and update housing and commercial energy voids spreadsheets (links provided). Liaise with energy suppliers on queries related to voids or contracted accounts. Manage all admin tasks related to housing and corporate energy voids, from payments to query resolution. Manage emails and flag issues to the Energy Officer, following agreed processes.

2. EDI Monitoring (to be reviewed) – Check that EDI billing files have been received and imported between the 16th‑20th of each month (electricity, gas, water). Flag any missing data or gaps immediately. Contact team and suppliers for missing files when required.

3. Inbox Support – Monitor the shared Energy inbox and handle routine emails. Draft and send standard replies or escalated queries when necessary.

4. Data Tidying in Systems Link – Fill in missing information (e.g. postcodes, reference numbers) to ensure accurate reporting. Identify and flag any gaps in the data to the team.

5. Backlog & Reporting – Keep a brief weekly summary of completed work and outstanding actions.

Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area, please contact Liam Heddleon.