Elective Admissions Coordinator | The Hillingdon Hospitals NHS Foundation Trust

The Hillingdon Hospital; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading NHS foundation trust in the City Of London seeks an Elective Admissions Coordinator to enhance efficiency in patient pathway management. This role involves monitoring elective surgery scheduling, ensuring compliance with national standards, and maintaining clear communication with medical teams. Ideal candidates will have strong organizational skills and the ability to collaborate effectively across multiple departments.

Qualifications

• Experience in liaising with medical professionals such as Consultant Surgeons and Anaesthetists.
• Ability to manage and track patient pathways effectively.
• Strong organizational skills in scheduling and data management.

Responsibilities

• Lead liaison with medical staff to maximize theatre utilization.
• Schedule surgery dates and ensure compliance with national targets.
• Create and maintain the daily bed list.

Skills

Data monitoring and auditing

Patient administration system proficiency

Strong communication skills

Job description

Overview

This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as Elective Admissions Coordinator.

The role is responsible for monitoring and auditing trust data received from Information Department, interrogating waiting list tables in the Patient Administration System to ensure no patients breach national access, booking and choice targets of 100%, working in line with the Trust Patient Access policy.

The coordinator will also ensure synchrony between outpatient and inpatient waiting lists to enable tracking of patient pathway target times for the national 18‑week pathway, requiring extensive joint working with colleagues across the Trust.

Key Responsibilities

• Lead daily liaison with Consultant Surgeons, Consultant Anaesthetists and named Theatre Coordinators across sites to ensure elective inpatient diaries are consistently booked with maximum utilisation and that special/individual equipment for theatres is ordered in a timely fashion to avoid cancellations and meet national targets.
• Schedule patients for surgery with agreed dates, ensuring that activity and performance targets for the Trust are met in line with national HCC targets.
• Create and maintain the daily bed list, both paper‑based and electronically.
• Liaise daily with Ward Managers, Discharge Coordinators and Site Practitioners to ensure a smooth, seamless pathway for elective inpatients.
• Provide inpatient booking data information in compliance with national initiatives and act as the first point of contact for queries from clinicians, staff and patients.
• Regularly monitor inpatient pre‑operative clinics, review clinic rules and profiles, and make recommendations to enable regional targets to be met in a timely fashion.
• Provide regular performance monitoring reports on patient pathway progress to the Elective Inpatient Manager for dissemination to weekly Waiting List Meetings and the General Managers.

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services, including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services.

We have over 3,500 staff and are focused on providing high‑quality, safe and compassionate care, while building the new Hillingdon Hospital.

To view the main responsibility, please see the attached Job Description and Person Specification.

Please note that the vacancy may close early due to the amount of applications we receive.

This advert closes on Thursday 13 Nov 2025.