Divisions Event Administrator

GORDON YATES; United Kingdom; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit healthcare organization is seeking a Divisions Event Administrator to provide comprehensive administrative support for events. This hybrid role based in York involves managing communications, registrations, and onsite support, ensuring smooth event execution. Ideal candidates will have strong administrative and interpersonal skills, along with experience in event management.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Ability to manage a high volume of calls.

Responsibilities

• Provide administrative support to event managers.
• Prepare event materials and attend in-person events.
• Monitor email inboxes and respond to queries.

Skills

Administrative Skills

Communication Skills

Team Player

Telephone Manner

Education

Experience in Organising Training Courses

Experience Using Online Event Platforms

Tools

Content Management Systems

Job description

Divisions Event Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp-perm basis. The salary is GBP 25,590 - 27,950. This position is hybrid, based in York at YO10 5GA.

WHO WILL YOU BE WORKING FOR?

Our client is an established non-profit membership healthcare organisation.

WHAT WILL YOU BE DOING?

Providing administrative support to the Divisions' Event Managers and the Deputy Head of International, Devolved Nations and Divisions in all aspects of event-related work.

1. Undertake administrative processes for events as instructed by the event manager.
2. Act as the first point of contact for events.
3. Send event communications, including speaker invitations, reminders, and confirmations.
4. Monitor email inboxes, respond to queries, and update records.
5. Process delegate and speaker registrations, payments, and refunds using the College database.
6. Produce and deliver promotional emails and other marketing materials.
7. Use college social media accounts to promote and publicise events.
8. Prepare event materials, including badges, delegate packs, course materials, and lists, as instructed by the event manager.
9. Attend in-person events to provide onsite support to delegates, speakers, organisers, and committee members.
10. Prepare reports from databases.
11. Provide administrative support to committees and clinical organisers related to the event.
12. Create and update event webpages.

ABOUT YOU

• Excellent administrative skills and proven experience in a busy, customer-focused environment.
• Excellent interpersonal and communication skills.
• Enthusiastic team player.
• Excellent telephone manner and ability to manage a high volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web content.
• Experience in organising training courses and conferences.
• Experience using online event and streaming platforms.

HOW DO I APPLY?

To apply, please click the 'Apply' button below.