Education, Training & Development/Medical Student Administrator

Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust; Oswestry; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading orthopaedic hospital in the UK is seeking an administrator to provide professional and confidential administrative support to clinical teams. Responsibilities include managing diaries, developing communication systems, and maintaining filing systems. Strong keyboard and communication skills, along with proficiency in Microsoft Office, are required. Applications are open only to current employees of specified local NHS organizations.

Qualifications

• Must have experience in administrative roles.
• Ability to communicate complex information effectively.
• Experience in managing diaries and enquiries.

Responsibilities

• Manage clinical team diaries and handle enquiries.
• Develop systems to relay important messages promptly.
• Produce reports and maintain electronic filing systems.
• Arrange meetings and prepare agendas.

Skills

Accurate keyboard skills

Familiarity with Microsoft Office applications

Strong communication skills

Job description

Overview

We are looking for an administrator to provide comprehensive professional and confidential administrative support to the members of the Clinical Placement Team and to the Education, Training & Development team.

Eligibility

This vacancy is open ONLY to employees of The RJAH Orthopaedic Hospital NHS FT, Shrewsbury & Telford NHS Trust, Shropshire Community NHS Trust and Shropshire Telford and Wrekin ICB. Only applications from candidates currently working in these organisations will be accepted. Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.

Responsibilities

• Maintain a high level of communication with the Teams.
• Manage Clinical Team diaries and deal with enquiries from any internal and external contacts, ensuring that urgent enquires are given to the appropriate person.
• Develop a system to ensure all important messages are relayed as quickly as possible.
• Communicate complex information by telephone and e-mail in an articulate manner.
• Post holder required to have accurate keyboard skills and be familiar in the use of Microsoft Office applications including, Word and Excel.
• Set up and maintain any databases as required by Teams.
• Produce reports and audit data sets.
• Plan and support Medical Student induction.
• Design and prepare posters for educational events.
• Maintain electronic filing system and initiate systems for the correct and safe storage of information both in paper and computer‑generated form.
• Arrange and prepare meeting agendas, take and type minutes for meetings and distribute after approval.
• Arrange meetings, booking venues and refreshments as necessary.
• Report and record Student/learner absence.
• Type and disseminate written communications to the wider workforce.
• Photocopy, scan and upload information digitally.
• Maintain stationary supplies using the Oracle ordering process.
• Manage own duties; prioritise needs of both Teams in an organised way.
• Work independently when Team Leads are out of office.
• Carry out any other duties as requested by the Teams.

Application Requirements

Your application form must include a complete record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust reserves the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, misleading or inaccurate information. For the avoidance of doubt, this would include omissions of previous periods of employment or reasons given for gaps in employment. Please be aware that we reserve the right to close this job advert early where sufficient applications have been received.

EEO Statement

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust embraces diversity, equality and inclusion, and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity. We are committed to ensuring disabled workers are not disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

About the Trust

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust is a leading orthopaedic hospital in the country, with a strong reputation for research and innovation. It is committed to outstanding professional development opportunities and state‑of‑the‑art facilities.