Education Administrator

Newcastle University; Newcastle upon Tyne; On-site; GBP 30,000 - 31,000; Full time

Benefits offered by this job

Generous holiday allowance

Pension schemes

Health and wellbeing initiatives

Job summary

Newcastle University is seeking an Education Administrator to join the School of Medicine’s administrative team at the Newcastle-upon-Tyne campus. You will provide essential support for postgraduate programmes, coordinate assessments, timetables and induction activities, and ensure smooth student progression.

The role requires excellent written and verbal communication, strong IT skills in Microsoft Office, and the ability to manage a heavy workload with attention to detail.

Qualifications

• Excellent written and/or oral communication with empathy.
• Proficient IT skills including Microsoft Office applications.
• Strong organisation and prioritisation abilities.

Responsibilities

• Provide high-quality administrative support to the postgraduate academic team for Interventional Nephrology, Clinical Sciences and Clinical Echocardiography programmes.
• Coordinate assessments, upload papers, manage marking and moderation.
• Organise student study days, tutorials and surgeries; manage timetables and materials.
• Coordinate and administer applications for the programme ensuring deadlines are met.
• Support progression and induction activities for students.
• Assist with programme committees by updating agendas, logs and minutes.
• Handle payments to tutors and external examiners; manage related claims.
• Coordinate accreditation matters and support RPN administration and bookings.
• Maintain records and GDPR-compliant databases; assist with invoices and expenses.

Skills

Communication

IT—Microsoft packages

Organisation & prioritisation

Education

GCSE English & Maths

Job description

Salary: £29,588 with progression to £31,236 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 6 October 2026

The Role

We have an interesting opportunity for an Education Administrator to join our team.

You will be based at our Newcastle-upon-Tyne campus that has fantastic transport links and state of the art facilities.

We Are Looking For Someone With Skills In

• Communication – written, oral and able to demonstrate empathy
• IT – Microsoft packages
• Organisation and prioritisation

To provide administrative support to the School of Medicine administrative team with a focus on Interclation.

For further details please contact [e-mail]

Key Accountabilities

• To provide high‑quality administrative support to the postgraduate academic team, ensuring the smooth organisation and delivery of the Interventional Nephrology, Clinical Sciences and Clinical Echocardiography postgraduate programmes
• Assist the Degree Programme Directors and the Programme’s Module Leaders in the management of the programme by:
  • Co‑ordinating the assessment process for the programmes, uploading assessment papers and the management of marking and the administration of the mark moderation process
  • Supervising and managing student study days, tutorials and surgeries
  • Organising the production and publication of timetables
  • Producing and uploading support materials in liaison with the programme team
  • Managing the co‑ordination of student feedback
• To co‑ordinate and administer the application process for the programme, ensuring applications are processed according to university deadlines
• To co‑ordinate the progression process for the programme according to university procedures and deadlines
• To organise student induction days
• To provide support to various programme committees, which includes co‑ordinating agendas, updating action logs and taking minutes.
• To manage the payment of fees and expenses to tutors and the external examiner(s) ensuring that appropriate claims are made and the correct level of fees are charged
• To co‑ordinate any professional accreditation matters that may arise
• To deliver high‑quality administrative support to ensure the smooth organisation and delivery of Role Play North (RPN)
• To manage bookings for role play sessions, liaising with staff and external customers as required
• Maintain accurate records and databases, including participant information inline with GDPR requirements for RPN
• Support finance related administration, including invoices and expense claims for RPN
• Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours, to cover annual leave and absences and may include occasional weekend working (in the region of two Saturdays per year)

Knowledge, Skills And Experience

• Initiative and judgement to resolve problems independently
• Good written and/or oral communication skills
• Good numeracy skills
• Excellent IT skills. Ability to use Microsoft Excel, Word, Outlook, and PowerPoint, and ability to type documents with both reasonable speed and accuracy and the ability to manipulate and analyse information for management purposes
• Ability to build familiarity with work priorities and those of colleagues
• Understanding of relevant policies and procedures, as they affect the role, and the quality standards and outputs required
• Ability to apply relevant health and safety and other University policies and procedures

Attributes and Behaviour

• Planning and Organising
  • Effective at working independently, organising and managing a heavy and complex workload
• Delivering Services
  • Co‑operates with others in achieving targets
  • Takes responsibility for achieving own targets
  • Has a positive attitude for doing things better
• Team working
  • Contributes to the work of the wider time

Qualifications

• Good passes in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or substantial relevant work experience in the unit or a comparable setting

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 29780