Editorial Assistant (Pan Fiction)

Rowohlt Verlag GmbH; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

28 days’ annual leave

Private medical insurance

Enhanced family pay and leave

Flexible working hours

Volunteer days

Staff book sales

Season ticket loan

Cycle to work

Discounts on shopping

Daily free breakfast

Job summary

Pan Macmillan UK is seeking an Editorial Assistant to support the Pan Fiction team, focusing on crime and thriller titles. You will help manage editorial workflows and keep books on track from submission through publication and beyond.

A passion for commercial fiction and the ability to multitask and meet deadlines are essential. The role is full-time, based in Farringdon, London, with some flexibility to work from home each week.

Qualifications

• Experience in the publishing industry or related creative fields.
• Proactive editorial ideas and feedback during list meetings.

Responsibilities

• Metadata and systems administration for bibliographic data.
• Assisting the Publishing Director with acquiring books via costings and market research.
• Writing agendas and minutes; handling internal publishing schedules and inquiries.
• Coordinating production handover and keeping the process on the critical path.
• Handling author and agent care, invoices and author copies.
• Researching images and clearing permissions as required.

Skills

Industry experience

Creative input

Job description

Pan Macmillan UK is one of the largest general book publishers in the UK, with imprints including Macmillan, Mantle, Pan, Picador, Boxtree, Sidgwick & Jackson, Bello, Tor, Kingfisher, Macmillan Children's Books, Two Hoots, Bluebird, Campbell Books, Macmillan New Writing and Macmillan Digital Audio. Pan Macmillan is part of Macmillan Publishers International Limited.

Administration

An exciting opportunity has arisen for an Editorial Assistant to join the Pan Fiction team, supporting the publishing process across an industry-leading list of commercial fiction, with a primary focus on crime and thriller titles.

Your team:

Pan Fiction is home to the biggest and best commercial brands, including Peter James, Ann Cleeves, David Baldacci, Stuart MacBride, Kristin Hannah, Danielle Steel and Lucinda Riley. We publish critically acclaimed and award‑winning commercial fiction from Jane Harper, Alice Feeney, Alexandra Potter, Rosie Walsh and Lucy Jane Wood, as well as exciting debuts including Jo Murray, Steph McGovern, Robert Hutton and Jeffrey Boakye. We relentlessly drive creativity and innovation whilst supporting each other to deliver the very best work for our authors and to define the future of commercial fiction.

Your role:

As the Editorial Assistant, you will play a crucial role in supporting the editorial process and be responsible for the smooth running of our administrative processes. You will have the opportunity to assist in the development and production of a wide range of commercial fiction, with a focus on crime and thriller titles, and be a key support in keeping books on track from the moment of submission all the way through to publication and beyond. We are looking for someone who is passionate about commercial fiction and can multitask and meet deadlines.

Your key responsibilities:

Metadata & systems administration: Keeping our bibliographic database (Biblio) and book metadata accurate and up to date.

Acquisition support: Assisting the Publishing Director with acquiring books by creating costings and researching market competition.

Departmental coordination: Writing agendas and taking minutes for departmental meetings, and acting as the main point of call for internal publishing schedule queries and external enquiries.

Production liaison: Preparing texts for handover to the production team and keeping the production process on track in line with the critical path.

Author & agent care: Coding invoices, obtaining approval for author payments, and sending author copies of finished books.

Permissions & research: Helping with picture research and clearing permissions as required.

Desirable skills we’d love you to have:

Industry experience: Previous experience working in the publishing industry or related creative fields.

Creative input: A proactive desire to contribute editorial ideas and feedback during list meetings.

What you’ll get in return:

In return we can offer you a range of great projects, a supportive and collaborative working environment as well as a competitive salary and benefits package.

Some of the benefits we offer:

• 28 days’ annual leave increasing with years of service + bank holidays
• Discounted private medical insurance
• Enhanced family pay and leave
• Flexible working hours and summer hours (early finish on a Friday during summer months)
• 2 Volunteer Days per year
• 75% off all Pan Macmillan books and regular staff book sales (highly reduced rates)
• Season ticket loan/advance
• Cycle to work scheme
• Discounts on shopping, Tastecard+ and gym memberships; Christmas club savings
• Daily free breakfast and monthly company lunch

This is a full time, permanent role, and will be based in our offices in Farringdon, London, with some flexibility to work from home each week.

All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for this role.

At Pan Macmillan, we are highly committed to promoting diversity, equity and inclusion (DEI) at every level of our organisation. We welcome applications from all individuals, including any age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We want to ensure that all candidates are supported throughout the recruitment process, if you have any reasonable adjustments or accessibility requirements please do let us know. Our efforts to promote DEI are ongoing, and we continually strive to learn and improve our policies and practices. You can read our full Diversity & Inclusion Pledge here: https://www.panmacmillan.com/about/diversity-and-inclusion

Please note that all personal information which we process in connection with your application will be treated in accordance with our Recruitment Privacy Notice available here: https://panmacmillan.com/recruitment-privacy-notice . Please read our Recruitment Privacy Notice before submitting your application