Editorial Administrator

The Guardian; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading media organisation in London is seeking an editorial administrator to support a team of editors and reporters. The role involves organizing travel, managing itineraries, and facilitating team communications. Ideal candidates should have administration experience, preferably in a fast-paced environment and an interest in the fashion industry. This is a hybrid role with a focus on diversity and inclusion.

Benefits

6 weeks annual leave

Pension scheme contribution up to 12%

Volunteering days

Dental insurance option

Enhanced parental leave policies

Qualifications

• Proven relevant administration experience ideally in supporting teams.
• Previous experience of fast-paced deadline-driven environment.
• Experience of coordinating complicated travel itineraries would be an advantage.

Responsibilities

• Plan and book hotels and travel for team members.
• Organise visas and foreign currency requests.
• Create and manage itineraries for the team.

Skills

Administration experience

Coordination of travel itineraries

Fast-paced environment

Processing invoices

Fashion industry knowledge

Job description

Description

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless investigative journalism and holds power to account. Our team of award‑winning journalists, cutting‑edge commercial professionals and industry‑leading digital experts are committed to making a difference and representing a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development with a focus on training growth and fostering an inclusive culture.

We are looking for an editorial administrator to provide administrative and logistical support to a team of editors, reporters and writers.

Although primarily you’ll be supporting the Fashion desk you will also be part of a wider administration team and may be required to support other editorial features teams from time to time. You will enjoy being the go‑to colleague for your team.

This is a 4 day per week 12 month fixed‑term contract.

About the role

• Plan ahead and book hotels and travel for all team members in advance and in line with budget manage the bookings and any changes to these
• Organise visas and foreign currency requests accreditation for team members
• Create and manage itineraries for the team including making appointments and obtaining and allocating show tickets
• Carry out research for team on big fashion houses being covered in show reviews
• Help the relevant editor compile staff rotas and keep these up to date. Maintain the diary / planner for holidays and sabbaticals and process weekly sickness and absence returns communicating changes to your team
• Act as first point of contact for internal and external incoming calls from readers PR agencies contributors
• On a daily basis enter all contributor commission payments into our in‑house payments system and resolve any payment queries to a satisfactory conclusion. Liaise with the relevant contributor editor and accounts team as necessary
• Maintain record of all fashion shoot details and expenditure in relation to the budget

About you

• Proven relevant administration experience ideally in supporting teams
• Previous experience of fast‑paced deadline‑driven environment
• Experience of coordinating complicated travel itineraries would be an advantage
• Experience of processing invoices or making payments including being comfortable with multiple currencies
• Knowledge of fashion industry would be desirable
• Ideally you’ll have a demonstrable ability to bring a diverse perspective to this role

We actively encourage applications from candidates who are Black Asian and Minority Ethnic (BAME) or from other groups traditionally underrepresented in the UK media.

This is a hybrid role alternating between 2 office days one week and 3 office days the next.

How to apply

To apply please upload your latest CV and a cover letter that outlines why you’d love to take on this role and why you’re a great match for what we’re looking for.

The closing date for applications is Monday 20th October 2025.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process in order to perform your best. Please let us know if there are any changes we could make to help your application this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact Sean on to discuss further so we can work with you to support you through your application.

Benefits at the Guardian

You’ll have 6 weeks of annual leave per year (pro‑rata plus bank holidays). Our pension scheme is generous; if you contribute 5% then we will contribute 8–12% (depending on your age). We believe in giving back which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled to life cover income protection and eye tests. You can also opt in to dental insurance.

We have enhanced maternity paternity adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss and trans equality policy.

Culture and Wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status.

We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and addiction we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.

Our canteen has views overlooking the Regents Canal and caters for breakfast lunch and dinner.

Learning and Development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.