Office Administrator

GradBay
London
GBP 60,000 - 80,000
Job description
  • Hours: 9am – 6pm, one in every three Saturday 10am – 2pm

The Business

One of London’s leading estate agents specialising in residential property sales, lettings, property management and development. With 6 offices based around North London the established team manage exclusive properties in highly sought after locations.

The Job

  • Assisting the Sales and Lettings Team
  • Using Veco and RPS to upload property details and client information
  • Typing and sending out valuation/instruction letters and other sales and lettings documents
  • Preparing and updating property lists, property details and window cards
  • Reception - making sure that the reception area is stocked up with property magazines
  • Weekly stationery ordering via the online stationery system
  • Updating the company website with property details as and when necessary
  • Advertising – preparing and proof-reading for any adverts for publications
  • Organising photography, floorplans and relevant statutory documents
  • Opening, date stamping and distributing post and franking outgoing mail
  • General administration duties and canvassing
  • Ordering property boards to be erected or taken down
  • Management of gas safety and electrical safety system, arranging gas safety’s and EICR’s due – Monthly
  • Chasing gas safety and electrical safety certificates and sending copies to Landlords & Tenants
  • Administration of tenancy renewals including sending of initial letters to landlords, preparing renewal paperwork and chasing in signed renewal documents

This is a fully office based role in West Hampstead.

Candidate Requirements

  • Excellent typing skills, grammar and proof reading skills are required.
  • The individual we are looking for needs to be very organised, motivated and able to work under pressure
  • Be able to meet deadlines and use their own initiative
  • Excellent meet and greet and telephone manner
  • Good IT skills including intermediate knowledge of Outlook, Word and Excel
  • Good customer relations and communication skills are required
  • Team player
  • Based in a commutable distance to West Hampstead.
  • Positive attitude to work.
  • Previous office admin experience is a bonus but not a pre-requisite.
  • Property or Administration background preferable

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