ED/UTC Rota Coordinator

NHS; Harrow; On-site; GBP 35,000 - 44,000; Full time

Job summary

A leading NHS Trust in the United Kingdom seeks a Rota Coordinator for its Emergency Department. The role involves managing daily medical rotas, providing administrative support, and ensuring optimal staffing levels. Candidates should have relevant managerial experience and excellent communication skills. This is a full-time, permanent position offering a salary between £35,763 and £43,466 per annum. If you thrive in a dynamic environment, apply to join a dedicated team.

Qualifications

• Previous NHS experience and knowledge.
• Experience of working within a multi-agency, multi-disciplinary team.
• Experience working with rotas.

Responsibilities

• Coordinate and manage daily medical rotas for the ED and UTC.
• Provide administrative support to the Service Manager.
• Ensure department is staffed to optimal levels daily.

Skills

Excellent verbal and written communication skills

Excellent analytical skills

Able to build relationships with staff and stakeholders

Excellent time management skills

Education

Educated to degree level or equivalent

Relevant managerial experience in NHS or similar setting

Evidence of continuous professional development

Job description

ED/UTC Rota Coordinator

The closing date is 18 December 2025

Are you an enthusiastic and highly organised individual looking for a dynamic role in a fast‑paced environment? An exceptional opportunity has arisen to join the Emergency Department (ED) and Urgent Treatment Centres as our Rota Co‑ordinator. This is an integral role which offers the chance to make a real impact by ensuring smooth operations within our emergency services.

In this role, you'll take the lead in coordinating and managing daily medical rotas for the ED and UTC. You'll collaborate closely with cross‑site teams, fostering a teamwork approach and mutual support to balance workloads effectively.

As the Rota Co‑ordinator, you'll provide comprehensive administrative support to the Service Manager, overseeing the smooth delivery of rotas across sites. Your primary goal will be to meet service objectives with efficiency and precision. A key focus will be ensuring that the department is staffed to optimal levels each day, maximising the skills and potential of the team. You'll also play a vital role in supporting staff training and development, ensuring our team is equipped for success.

If you thrive in a collaborative environment and have a passion for organisation, this role is your chance to shine.

Previous applicants in the last 6 months need not apply

Main duties of the job

We're looking for someone who can prioritise workloads with ease, solve problems proactively, and thrive under pressure—all while maintaining a positive, can‑do attitude. You'll need excellent interpersonal and communication skills, with the confidence to escalated issues effectively when necessary. While you'll be a vital part of a supportive team, the ability to work independently and use your initiative is equally important.

In this role, you'll play a critical part in the timely delivery of rotas, ensuring the department is always adequately staffed. You'll be responsible for accurately tracking both planned and unplanned absences, such as annual leave or sickness, ensuring records are precise and up‑to‑date.

This is a fantastic opportunity for someone eager to expand their administrative expertise and take the next step toward a career in operations.

About us

London North West University Healthcare NHS Trust (LNWUH) is one of the integrated NHS Trusts in the country. Our team of more than 8,000 clinical and support staff serve a diverse population of approximately one million people providing hospital services to the people of Brent, Harrow and beyond.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To find out more about our Trust, why not view our video We are London North West University Healthcare.

LNWUH is a flexible working friendly organisation; we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.

Job responsibilities

For any further information regarding this vacancy, please refer to the detailed job description attached to this advert.

Person Specification

Education/Qualifications

• Educated to degree level or equivalent
• Relevant managerial experience in NHS or similar setting.
• Evidence of continuous professional development

Knowledge & Experience

• Previous NHS experience and knowledge
• Experience of working within a complex, multi‑agency, multi‑disciplinary team.
• Experience working with rotas

Skills, abilities and attributes

• Excellent verbal and written communication skills.
• Excellent analytical skills.
• Able to build relationships with a wide range of staff groups and key stakeholders.
• Excellent time management skills and able to work under pressure and multitask.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

London North West University Healthcare NHS Trust

Address

Cross site: Northwick Park & Ealing Hospitals

Salary

£35,763 to £43,466 a year per annum inc HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

337-NP-9121MS-A

Job locations

Cross site: Northwick Park & Ealing Hospitals