EA - University Based

Reed; City Of London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading recruitment agency is seeking a proactive Personal Assistant in East London. The role involves managing diaries, minute-taking, and handling bookings. The ideal candidate should be adept in Microsoft Office, especially SharePoint, and possess excellent organizational skills. This full-time temporary position offers hybrid working arrangements, starting in 2025, with a wage of £23.91 per hour PAYE.

Qualifications

• Experience working in a Higher Education environment is desirable.
• Ability to manage multiple tasks effectively.
• Experience in minute-taking.

Responsibilities

• Taking minutes for various weekly in-person committee meetings.
• Managing diary schedules to ensure efficient time management.
• Collating documents and ensuring proper filing.
• Managing the PA shared email inbox.
• Making bookings for travel, rooms, and catering.
• Providing administrative support for ad-hoc projects.

Skills

Proficiency in Microsoft Office suite

Excellent organisational skills

Strong written and verbal communication

Experience in diary management

Capable of handling confidential information

Experience in making travel bookings

Tools

SharePoint

Job description

Full time temporary assignment - Starting in 2025

• Job Type: Full-time - 09.00 - 17.00 - Hybrid 3/2
• Location: East London
• Salary: £23.91 per hour PAYE

We are looking for a highly organised and proactive Personal Assistant to support our team. The ideal candidate will be adept at managing multiple tasks, including minute-taking, diary management, and document organisation. This role is perfect for someone who is proficient in Microsoft Office, including SharePoint, and enjoys a varied workload that includes project work and managing bookings.

Day to Day of the Role:

• Taking minutes for various weekly in-person committee meetings.- Compulsory
• Managing diary schedules to ensure efficient time management.
• Collating documents and ensuring they are filed correctly on shared folders.
• Managing the PA shared email inbox, prioritising and responding to emails as necessary.
• Making bookings for travel, rooms, and catering for events and meetings.
• Assisting with ad-hoc project work, providing administrative support as needed.
• Utilising Microsoft Office tools, including SharePoint, to create and manage documents.

Required Skills & Qualifications:

Experience working in a Higher Education environment is desirable

• Proficiency in Microsoft Office suite, including SharePoint.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Experience in diary management and minute-taking.
• Ability to handle confidential information with discretion.
• Capable of managing a shared email inbox effectively.
• Experience in making travel and accommodation bookings.