EA to UHNWI/Private Equity

Bain and Gray; City Of London; On-site; GBP 80,000 - 85,000; Full time

Job summary

A premier recruitment agency is seeking an exceptional EA to support a UHNWI in Private Equity based in Mayfair, London. This role involves managing complex schedules, organizing travel, and liaising with high-level contacts. The ideal candidate must be highly organized, discreet, and capable of working under pressure. This is a unique opportunity to thrive in a dynamic and confidential environment.

Qualifications

• Proven experience supporting UHNWI or in a Family Office setting.
• Ability to remain calm under pressure.
• Flexible and responsive availability for occasional out-of-hours contact.

Responsibilities

• Manage complex diary across multiple time zones.
• Organise global travel including private aviation.
• Schedule and coordinate meetings and events.
• Liaise with high-level global contacts.
• Support on philanthropic and charitable projects.

Skills

Impeccable organisational skills

Strong communication skills

Ability to manage complex diary

Discretion and professionalism

Proactive approach

Attention to detail

Job description

EA to UHNWI / Private Equity

Location: Mayfair, London

£80,000 - 85,000

VB6970

A prestigious Mayfair-based Office is seeking an exceptional EA to provide dedicated support to a UHNWI in Private Equity .

This is a rare opportunity to work in a dynamic, fast-paced, and confidential environment, providing high-level executive and business support to an internationally focused Principal. You will work in tandem with a Private PA (handling personal matters) and alongside a wider team of business professionals.

Key Responsibilities:

• Complex diary managementacross multiple time zones; anticipate changes and remain proactive.
• Organise global travelincluding private aviation, hotel arrangements, and travel documentation.
• Schedule and coordinate meetings(in-person and virtual), private dinners, business lunches, and other events.
• Liaise with high-level global contacts, acting as a gatekeeper and representative of the Principal.
• Providesupport on philanthropic and charitable projects, assisting with scheduling, communication, and research.
• Collaborate with theinternal Family Office teamto ensure seamless coordination across business and private spheres.
• Carry outad hoc project work, reporting, and general business assistance as needed.

Ideal Candidate Profile:

• Proven experiencesupporting UHNWI or in a Family Office setting.
• Impeccable organisational and communication skills, with the ability to remain calm under pressure.
• Demonstrates ahigh degree of discretion and professionalism.
• Proactive and anticipatory approach– always one step ahead.
• Flexible and responsive, with availability foroccasional out-of-hours contact(weekends where required).
• Comfortableworking at pace, handling rapidly changing priorities and global coordination.
• Well-presented, articulate, and resilient, with exceptional attention to detail and problem-solving ability.

Candidate Requirements:

The ideal candidate will be highly flexible and comfortable being contacted out of hours, including occasional weekend communication, to ensure continuity of support for the Principal’s dynamic schedule. They must be well presented, articulate, and resilient, with a calm and measured approach. The nature of the role demands someone who can manage a high-volume, ever-evolving workload, always staying one step ahead by pre-empting scheduling conflicts and adjusting plans as needed. Exceptional communication and organisational skills are essential, along with strong attention to detail, a solution-oriented mindset, and the ability to work swiftly and accurately under pressure. We are seeking someone pragmatic rather than rigid, with no extreme personalities, who can adapt quickly and operate confidently in a fast-paced environment. Previous experience supporting a UHNWI or within a private family office is required.