EA to President & Leadership Board | 12 month FTC | London

Hanover; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading communications consultancy in London is looking for an Executive Assistant to support the President and the Leadership Board. This role includes diary and travel management, client engagements, and administrative support. The ideal candidate will have prior experience in a fast-paced office environment and excellent communication skills. The position offers a competitive salary, a comprehensive benefits package, and opportunities for personal development and training within a diverse workplace.

Benefits

25 days' annual leave (plus bank holidays)

Company pension plan with 5% employer contribution

Flexible working policies

Generous training budget

Qualifications

• Prior experience working in an admin, PA or EA role in a fast-paced office environment.
• A can-do attitude and confidence to deal with very senior colleagues.

Responsibilities

• Diary management & travel arrangements for President and Chairman.
• Creating monthly company meeting slides in collaboration with People Assistant.
• Organizing client and HLB entertainment with appropriate venues.

Skills

Excellent verbal and written communication skills

Excellent Microsoft Office skills

Proactive nature

Team collaboration

Job description

EA to President & Leadership Board | 12 month FTC | London

London, England, United Kingdom

About us

Hanover is an award-winning communications consultancy that advises enterprises, institutions, and individuals on building recognition and enhancing reputation.

From our offices across Europe and the Middle East, we adopt an integrated approach that connects the dots across channels, audiences and issues.

Our collective of smart, curious people think differently and live by a shared mission, purpose, vision, and values. These shape how we work, not just with our colleagues, but with clients and partners too.

Our mission is to ‘rewire communications for impact’ and harness its transformative power to advocate, trailblaze and make a difference.

We do this by igniting and empowering the potential of every individual within our company, recognising that each person is a unique spark, capable of creating extraordinary impact. We believe that by nurturing and harnessing the collective brilliance of our people, we can drive innovation, foster an uncommon work culture, and make a positive difference to society.

Embracing the complete range of skills and services across the communications spectrum without constraint, we create the best outcomes for our clients and deliver world-class work.

ROLE OVERVIEW

The role will have a dual reporting line into Director of Talent (who provides personal management and mentoring support) and the President. This role sits within the Engine the central function of the business and will contribute to the smooth running of the teams and office.

Responsibilities will focus on the President and the Chairman, representing their interests internally across the company and being an external ‘ambassador’ on their behalf to clients, potential clients, journalists, senior politicians and other business contacts.

The role encompasses Hanover Leadership Board responsibilities, maintaining an impeccable standard of attention to detail, operating with discretion and confidentiality at all times.

Also provides light diary management support to 5 Managing Directors – in Healthcare, Sport, Corporate, Advocacy and Corporate & Public Affairs.

The role will be based on a 5 day working week, with 3-4 days a week in the office (as required by the President)

PRIMARY RESPONSIBILITIES:

• Diary management & travel arrangements for President and Chairman, as well as Outlook inbox management for President
• Attending fortnightly HLB meetings, setting agendas, taking minutes and facilitating actions and follow ups on risk register and other regular items
• Creation of monthly company meeting slides, working with People Assistant
• Oversight of all internal comms and client interaction across business to identify need for President involvement, bringing issues or updates to his attention when deemed necessary
• Organisation of HLB off site meetings, including logistics, budget management, location, venue selection, preparation of agenda and all team presentation decks
• Client and HLB entertainment, ensuring clients are taken to the most appropriate venues for lunches and dinners. Booking venues and travel arrangements when required
• Light diary management for 5 Managing Directors, booking lunches and external meetings with clients
• Collation and process of expenses for President across company credit cards and inputting onto Maconomy
• Scheduling regular meetings with President’s direct reports including annual appraisals, mid year check-ins

PERSON SPECIFICATION

• Prior experience working in an admin, PA or EA role in a fast-paced office environment
• Excellent verbal and written communication skills
• Experience working as part of a team and making a positive impact
• A can-do attitude, proactive nature and confidence to deal with very senior colleagues
• Excellent Microsoft Office skills (Outlook, Excel. Word, Power Point) and ChatGPT

In addition to a competitive salary, your core benefits package will include:

• 25 days’ annual leave (plus bank holidays)
• A company pension plan, including 5% employer contribution

You’ll also have access to a wide range of opportunities and initiatives, including:

• Flexible working policies
• The Hanover Academy, which incorporates training, coaching, mentoring and reverse-mentoring opportunities to support personal development and career progression across all levels, with a generous training budget
• International secondments as well as the opportunity to collaborate with all offices across the AVENIR GLOBAL’s network
• A wellbeing programme, featuring (but not limited to) pre- and post-maternity leave coaching, a working parents’ group, subsidised gym membership, LiveSmart sessions on mindfulness, sleep, etc.
• Our Culture Club, with a robust social calendar all year round, Trailblazer of the Month award, Lunch & Learns, CSR activity, and an opportunity to win an Out of Office activity fund

Start date - end of January

Diversity, Equity and Inclusion Statement

Hanover Communications is an equal opportunities employer, committed to creating and ensuring a fair, inclusive, and diverse work environment where all individuals are treated with respect and dignity. We believe that equality and diversity are essential to high performance and a thriving culture.

We maintain a strict no-tolerance stance against any form of discrimination and harassment, ensuring all individuals are treated equitably, irrespective of their race, ethnicity, religion, beliefs, age, sex, gender, gender identity or expression, sexual orientation, national origin, disability, marital or pregnancy status, genetic background, or any other attribute safeguarded under our company policies or federal, state or local laws and legislation.

We want to ensure that our hiring process is accessible. If you need reasonable accommodation for any part of the application process, please send an email to [e-mail] with the nature of your request.

We are committed to transparency about how we collect and use your data, including ensuring we comply with legal obligations relating to data protection. You can view our data privacy policy here.

Hanover is part of AVENIR GLOBAL’s powerhouse of specialist communications consultancies across EMEA and North America. Collectively we rank among the top 15 largest communication firms in the world.