EA to Investor Relations Team

ISE Partners Limited; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading European investment boutique in the City of London is seeking an Executive Assistant to support the Investor Relations team. You will coordinate complex travel, manage meetings, and handle administrative tasks related to investor communications. The ideal candidate has a background in investment banking or client services, is proficient in Microsoft Office, and excels in a fast-paced environment.

Qualifications

• Previous experience in an administrative or client service role within the investment sector.
• Familiarity with financial documents and terminology.
• Ability to communicate clearly and professionally with stakeholders.

Responsibilities

• Coordinate global travel and investor roadshows.
• Arrange calls and meetings with investors and internal teams.
• Process invoices and manage CRM updates.

Skills

Strong written and verbal communication skills

Excellent organisational skills

Proficiency in Microsoft Office Suite

Ability to handle confidential information

High level of accuracy in handling data

Experience in administrative/support roles

Tools

MS Dynamics

Job description

10 month maternity contract - 3 days in office, EA to IR team, City location

Fantastic opportunity to join the friendly, dynamic Investor Relations team of this leading European investment boutique specialising in transport, logistics and the energy sector. We're looking for a collaborative and inquisitive assistant with demonstrated experience in supporting an investor relations function and with strong knowledge of IR CRMs / Platforms

Responsibilities

• Coordinate complexglobaltravel and accommodation (including visa support)
• Plan and execute investor roadshows: travel, meetings, and schedules.
• Arrange a high volume of calls and meetings between investors, IR, and partners.
• Organise onsite due diligence sessions, where appropriate
• Booking restaurants and other venues for investor meetings and team events
• AGM support: venue scouting, travel/hotel bookings, merchandise, room setup, investor registration
• Conferences: purchasing tickets, full logistics, meeting coordination across venues, investor communication, on-the-ground support

Presentation & Materials

• Print and bind investor presentations
• Manage subscriptions: Infralogic, Preqin, PEI

Admin & Finance

• Attend team weekly meetings
• Process invoices and expenses.
• CRM management: save notes/emails, update contacts/companies, create fundraising records.
• Log meetings, calls, and roadshows
• Redacting, watermarking and editing documents.
• Obtaining signatures
• Compiling, saving and scanning IR documents.Ad hoc duties as required

Experience required

• Previous experience in an administrative, client service, or communications role within alternative investment space or investment banking
• Familiarity with financial documents and terminology.
• Knowledge of CRM or Investor Relations platforms (e.g. MS Dynamics)
• Strong written and verbal communication skills
• Excellent organisational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Specific Skills

• Ability to communicate clearly and professionally with internal stakeholders and external investors, both verbally and in writing.
• High level of accuracy in handling data, preparing documents, and managing communications.
• Capable of managing multiple tasks, prioritising effectively, and meeting deadlines in a fast-paced environment
• Skilled in Microsoft Office (Excel, PowerPoint, Word, Outlook); familiarity with CRM systems and investor relations platforms is a plus
• Trusted to handle sensitive information with integrity and professionalism
• Works well within a team, supporting colleagues and contributing to a positive working environment
• Proactive in identifying issues and proposing practical solutions

Flexibility

• Minimum 3 days a week in the office
• European business travel on ad-hoc basis