EA to HR Director

Strictly Recruitment; United Kingdom; Remote; GBP 35,000 - 50,000; Full time

Job summary

A leading recruitment agency is looking for an Executive Assistant to support the HR Director in managing their schedule and facilitating departmental activities. This role requires exceptional organisational skills and a high level of discretion for handling sensitive information. The ideal candidate should have over 3 years of experience in a similar position and proficiency in Microsoft Office Suite. The position is full-time based in London.

Qualifications

• 3+ years in an Executive Assistant or similar role, supporting senior leadership in HR.
• Ability to handle sensitive HR information with integrity.

Responsibilities

• Manage the HR Director's calendar and schedule meetings.
• Prepare Board meeting agendas and take minutes.
• Coordinate departmental meetings and events logistics.
• Assist in tracking HR projects and strategic initiatives.

Skills

Advanced proficiency in Microsoft Office Suite

Excellent written and verbal communication

Strong organisational skills

Ability to multitask

High level of discretion

Education

Bachelor's degree preferred

Tools

HRIS systems

Workday

SAP SuccessFactors

Job description

Job Title: Executive Assistant to HR Director

Department: Human Resources
Reports To: HR Director
Location: West End (London)
Job Type: Full-time - Permanent

Job Summary

We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to support the HR Director in delivering strategic and operational priorities at one of our Law Firm clients. The EA will play a pivotal role in ensuring the HR Director's time is optimised and that departmental activities run smoothly. This position requires exceptional communication skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality.

Key Responsibilities

Executive Support

• Manage the HR Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the gatekeeper and primary point of contact for internal and external communications.
• Prepare Board meeting agendas, take minutes, and follow up on action items.
• Handle confidential documents and correspondence with professionalism and discretion.

Administrative & Operational Support

• Coordinate departmental meetings, offsites, and events, including logistics and materials.
• Support the preparation of presentations, reports, and data analysis using MS Office or other tools.
• Maintain HR documentation, tracking systems, and filing in accordance with company policies.
• Liaise with internal departments and external stakeholders on behalf of the HR Director.

Project Coordination

• Assist in tracking HR projects, KPIs, and strategic initiatives.
• Help manage timelines and deliverables for key HR programs (e.g., performance reviews, engagement surveys, DEI initiatives).
• Support HR team leads in coordinating cross-functional projects when required.

Requirements

• Experience: 3+ years in an Executive Assistant or similar role, ideally supporting senior leadership in HR or corporate functions.
• Education: Bachelor's degree preferred, or equivalent professional experience.
• Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication.
  • Strong organisational and time-management skills.
  • Ability to prioritise, multitask, and remain calm under pressure.
  • High level of discretion and integrity in handling sensitive HR information.

Preferred Qualifications

• Previous experience in an HR department or understanding of HR processes.
• Experience working in a fast-paced or matrixed corporate environment.
• Familiarity with HRIS systems or tools such as Workday, SAP SuccessFactors, etc.