EA to CEO (Europe)

Allison Worldwide; Greater London; On-site; GBP 24,000 - 36,000; Part time

Job summary

Allison Worldwide is seeking an Executive Assistant in Greater London to support the European CEO during a period of growth. This part-time, fixed-term role (20 hours per week for 6 months) requires exceptional organisation and strategic thinking to manage complex schedules and sensitive information.

You will coordinate multi-market calendars, oversee communications, travel arrangements, and prepare briefing materials, while protecting the CEO's time for high-impact initiatives across Europe.

Qualifications

• Demonstrated ability to support a busy, dynamic leader managing multiple priorities across geographies
• Experience handling confidential information with absolute discretion
• Background in agency, consultancy or similar fast-paced environment
• Strategic mindset – anticipates business needs and opportunities
• Exceptional organisational skills with meticulous attention to detail
• Strong project management capabilities across priorities, teams and geographies
• Excellent written and verbal communication with senior stakeholders
• Ability to build strong relationships across the business and with external partners
• Discretion, professionalism and integrity in all communications
• Comfortable operating in evolving, high-growth environments with changing priorities
• Proactive, solution-oriented approach to problems
• Strong learning agility and ability to master new processes and systems
• Passionate about supporting business growth and organisational success

Responsibilities

• Own complete management of the CEO's calendar, schedule and time allocation, ensuring optimal balance between strategic priorities, client engagement, internal leadership commitments and thought leadership activities
• Coordinate complex, multi-market scheduling across European time zones and with global stakeholders
• Manage travel logistics, including flights, accommodation, ground transportation and itinerary coordination
• Prepare detailed briefing materials and agendas for all CEO meetings, ensuring critical context and talking points are readily available
• Anticipate scheduling conflicts and proactively manage competing demands to protect the CEO's time for strategic work
• Maintain CEO's email, correspondence and communications with discretion and strategic prioritisation
• Curate, synthesise and present critical business intelligence, market insights and stakeholder intelligence
• Maintain confidentiality of sensitive information while ensuring appropriate information flow
• Prepare executive summaries and briefing documents on key business matters
• Serve as a filtering mechanism for information overload, identifying what truly requires attention
• Provide operational support for leadership meetings and key stakeholder engagements
• Coordinate CEO participation in industry events, conferences across Europe
• Maintain relationships with key external stakeholders and board members
• Prepare materials and follow-up documentation for high-level strategic meetings
• Support CEO-level reporting and strategic analytics, tracking KPIs and business metrics
• Assist with financial oversight and strategic planning initiatives
• Coordinate special projects and strategic initiatives as directed by the CEO
• Support preparation of updates and strategic presentations
• Demonstrate Allison’s values and builder's mindset, serving as a cultural ambassador
• Support the CEO in driving organisational culture across Europe
• Facilitate internal communications and align with European Leadership Teams
• Contribute to a culture of excellence through operational best practice
• Partner with senior leaders to coordinate CEO priorities across functions
• Support CEO visibility and engagement with teams across European markets
• Facilitate collaboration with global leadership on multi-market opportunities
• Ensure seamless handoffs and integration across internal teams and external partners

Skills

Executive support

Calendar management

Discretion

Strategic thinking

Organizational skills

Project management

Stakeholder communication

Relationship building

Proactive problem solving

Learning agility

Growth mindset

Multinational collaboration

Job description

About Us

We imagine the new. Inspire the next. And use the power of our creativity to help build up those around us.

At Allison, we provide a limitless environment where you can build, create, and grow. Our openly collaborative and highly supportive culture is free from bureaucracy and red tape. With over 1,000 innovators from diverse backgrounds, we break new ground for world-class clients across 50 global markets and dozens of industries. We believe in creating a space where everyone can freely express their opinions, share their ideas and dreams for the future, and be themselves.

We foster an inclusive culture that attracts builders from all backgrounds who can envision new solutions and create outcomes that move our clients' businesses forward, while helping everyone on the team learn and grow together. Our shared ideal of the builder's mindset is limitless and available to everyone, and we push the boundaries to create new and innovative solutions for our clients and ourselves.

We create lasting impact and relationships, and our culture fosters meaningful connections and friendships that last beyond the workplace. If you're ready to join a team that pushes you to be your best, supports you every step of the way, and celebrates your successes, welcome to Allison.

Overview

The Executive Assistant is the critical operational hub supporting our European CEO during a transformational period of growth and expansion. This role demands an exceptionally organised and strategically-minded professional who can manage the complexities of a fast-paced, dynamic leadership environment while maintaining the highest standards of confidentiality and discretion. This role is offered on a part-time (20 hours per week) and fixed-term contract for a period of 6 months.

As the CEO's trusted right hand, you will orchestrate all aspects of his executive schedule, communications and information flow to ensure he can dedicate maximum time to high-impact strategic initiatives, client relationships and business development. You will anticipate needs, manage competing priorities across multiple markets and serve as a key operational point of contact within the business. This is an opportunity to make a direct impact on Allison's European trajectory while working alongside a visionary leader navigating significant organisational change and growth.

Responsibilities

Executive Operations & Schedule Management

• Own complete management of the CEO's calendar, schedule and time allocation, ensuring optimal balance between strategic priorities, client engagement, internal leadership commitments and thought leadership activities
• Coordinate complex, multi-market scheduling across European time zones and with global stakeholders
• Manage travel logistics, including flights, accommodation, ground transportation and itinerary coordination
• Prepare detailed briefing materials and agendas for all CEO meetings, ensuring critical context and talking points are readily available
• Anticipate scheduling conflicts and proactively manage competing demands to protect the CEO's time for strategic work

Information Management & Communications

• Manage CEO's email, correspondence and communications with discretion and strategic prioritisation
• Curate, synthesise and present critical business intelligence, market insights and stakeholder intelligence to inform decision-making
• Maintain confidentiality of sensitive information while ensuring appropriate information flow across the business
• Prepare executive summaries and briefing documents on key business matters, market developments and organisational updates
• Serve as a filtering mechanism for information overload, identifying what truly requires the CEO's attention

Leadership & Stakeholder Relations Support

• Provide operational support for leadership meetings and key stakeholder engagements
• Coordinate CEO participation in industry events, conferences and speaking engagements across Europe
• Maintain relationships with key external stakeholders and board members
• Prepare materials and follow-up documentation for high-level strategic meetings

Business Operations & Analytics

• Support CEO-level reporting and strategic analytics, tracking key performance indicators and business metrics
• Assist with financial oversight and strategic planning initiatives
• Coordinate special projects and strategic initiatives as directed by the CEO
• Support the preparation of updates, relevant materials and strategic presentations

Leadership & Culture

• Demonstrate Allison’s values and builder's mindset, serving as a cultural ambassador at executive level
• Support the CEO in driving organisational culture, initiatives and leadership development across Europe
• Facilitate internal communications and ensure alignment across the European Leadership Teams and broader business
• Contribute to a culture of excellence and continuous improvement through operational best practice

Cross-Functional Collaboration

• Partner with senior leaders across functions to coordinate and execute CEO priorities
• Support CEO's visibility and engagement with teams across all European markets
• Facilitate collaboration with global leadership on multi-market opportunities and strategic alignment
• Ensure seamless operational handoffs and integration across internal teams and external partners

Qualifications

• Demonstrated ability to support a busy, dynamic leader managing multiple priorities across geographies
• Experience managing confidential, sensitive business information with absolute discretion
• Background in agency, consultancy or similar fast-paced environment
• Strategic mindset – thinks beyond calendar management to anticipate business needs and opportunities
• Exceptional organisational skills with meticulous attention to detail
• Strong project management capabilities, coordinating across priorities, teams and geographies
• Excellent written and verbal communication skills, able to interact confidently with senior stakeholders
• Ability to build strong relationships across the business and with external stakeholders
• Discretion, professionalism and integrity in all communications
• Comfortable operating in evolving, high-growth environments with changing priorities
• Proactive, solution-oriented approach to problem-solving
• Strong learning agility and ability to quickly master new processes and systems
• Passionate about supporting business growth and organisational success