EA/Office Coordinator

The Maine Group; Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A fast-growth investment firm in Greater London seeks an Office Coordinator to support Founding Partners with diary management, travel coordination, and event planning. The candidate must have exceptional organizational skills, a degree or graduate calibre, and a few years of experience in a similar environment. This primarily office-based role also offers flexibility and a great team culture, ideal for a proactive, high-performing individual ready to grow with the firm.

Benefits

Discretionary bonus

Flexible work-life balance

Collaborative team environment

Qualifications

• Degree education or graduate calibre.
• Few years of experience as an EA/Office Coordinator in Financial Services or similar.
• Tech-savvy with proficiency in Microsoft Office.

Responsibilities

• Manage diaries and coordinate travel for Founding Partners.
• Prepare agendas, take minutes, and ensure follow-ups.
• Act as the front of house for visitors and manage supplier relationships.
• Coordinate internal events and the annual AGM in New York.
• Assist with investor reports and fundraising coordination.

Skills

Diary management

Travel coordination

Exceptional organizational skills

Proficiency in Microsoft Office

Experience with CRM systems

Positive attitude

Education

Degree educated

Job description

EA/Office Coordinator

£ 45,000 - 55,00+ discretionary bonus &benefits

A pivotal role combining Executive Assistant duties to the Founding Partners with Office Coordination tasks for a small but fast-growth start up investment firm based in Central London.

You will be the operational heartbeat of the office, driving planning, managing agendas, and ensuring the team stays organised as they scale.

It’s a "get stuck in" environment where tasks range from greeting high-profile clients to helping coordinate international events.

The role is primarily office-based to support a collaborative team that thrives on working together in person, however they also offer lots of flexibility and work life balance.

The Role

• Executive Support: Proactive diary management and travel coordination for three Founding Partners
• Scheduling: Preparing agendas, taking minutes, and chasing actions for quarterly portfolio reviews and internal board meetings
• Office Management: Acting as the "front of house" for visitors, managing supplier relationships (landlords, maintenance), and ensuring the office runs seamlessly
• Event Planning: Coordinating team off-sites, internal events, and the annual AGM in New York.
• Deal Support: Helping prepare investor reports, formatting pitch decks update the CRM, assisting with document preparation and fundraise coordination.

You

• Degree educated (or graduate calibre)
• A few years of experience as an EA /Office Coordinator within Financial Services or similar fast paced professional services environment.
• Tech Savvy: Highly proficient in the Microsoft Office suite; experience with CRM systems is a plus.
• Proactive Mindset: A high performer with a positive, "can-do" attitude who is happy to handle simple tasks while eyeing long-term career evolution.
• Communication: Exceptional organizational skills with the ability to "give a bit of a kick" to keep projects and people on schedule.
• Location: Able to commute to the London office daily, enjoying the energy of a fast-paced, collaborative team environment.

This is a fab role within a friendly, charismatic team for a positive, high performing candidate who can grow and evolve with this company as they continue their already impressive success!