EA - CIO & CTO

KMK Recruitment Limited; City Of London; On-site; GBP 150,000 - 200,000; Full time

Job summary

A leading recruitment agency is seeking a highly organised Executive Assistant to support the CIO and CTO of a FTSE 50 business in London. The role involves managing multiple priorities, coordinating international travel, and acting as a key contact for senior leaders. The ideal candidate will have extensive PA experience within large UK companies and possess strong organisational and communication skills. This is an opportunity to thrive in a dynamic environment.

Qualifications

• Extensive experience of successfully applying PA skills within a major UK plc.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage inboxes, diaries, and meetings across multiple time zones.
• Schedule and coordinate appointments, locations, and logistics for meetings.
• Prepare agendas, take minutes, and follow up on actions for CIO meetings.

Skills

Organisational skills

Multitasking

Communication abilities

Microsoft Office proficiency

Discretion with sensitive information

Job description

We are currently looking for a highly organised Executive Assistant to support the CIO and CTO of a FTSE 50 business. This is a unique opportunity to support two senior leaders at the forefront of innovation, in a role that blends classic EA responsibilities with project coordination, stakeholder engagement, and operational excellence. Working for this FTSE 50 retailer, you will need be an agile coordinator, who has experience supporting in an ever changing environment.

Key Responsibilities

• Manage inboxes, diaries, and meetings across multiple time zones
• Schedule and coordinate appointments, locations, and logistics for internal and external meetings
• Set up and attend CIO meetings, prepare agendas, take minutes, and follow up on actions
• Draft communications on behalf of senior leaders with clarity and professionalism
• Organise video conferences, room bookings, catering, and dial-ins
• Arrange complex international travel itineraries, including visas, medical arrangements, and currency needs
• Filter calls and requests, prioritising based on business needs
• Prepare presentations, documentation, briefs, and formatted materials to a high standard
• Research and manipulate data for weekly meeting decks and strategic presentations
• Act as a key point of contact for executives, employees, clients, and external partners
• Troubleshoot IT issues and liaise with HR and IT for onboarding new joiners
• Manage invoices, corporate card bills, personal expenses, and phone bills
• Coordinate UK and international departmental events and conferences
• Maintain departmental databases, organisation charts, and general admin systems
• Collaborate with other PAs across the wider business to ensure seamless support
• Provide project management support and share best practices
• Promote excellent client relationships and support visiting colleagues
• Arrange couriers for confidential materials as required

Candidate Profile

• Extensive experience of successfully applying PA skills within a major UK plc.
• Strong organisational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication abilities
• Confident with Microsoft Office, and presentation tools
• Discreet, professional, and able to handle sensitive information
• Comfortable managing competing priorities and solving problems independently