Divisions Event Administrator

GORDON YATES; Birmingham; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit membership healthcare organization is seeking a Divisions Event Administrator for a hybrid role in Birmingham. You will provide essential administrative support for various events, ensuring smooth operations and effective communication with delegates and speakers. The ideal candidate will possess excellent administrative and interpersonal skills, with experience in event organization and customer service. This position offers a competitive salary and the opportunity to contribute to impactful healthcare events.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Experience in organizing training courses and conferences.

Responsibilities

• Provide administrative support to Divisions' Event Managers.
• Act as the first point of contact for events.
• Monitor email inboxes and respond to queries.

Skills

Administrative Skills

Interpersonal Skills

Communication Skills

Team Player

Telephone Manner

Tools

Content Management Systems

Job description

Divisions Event Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp-perm basis, with a salary of £25,590-£27,950. The role is hybrid, based in Birmingham (B1 2JB).

WHO WILL YOU BE WORKING FOR?

Our client is an established non-profit membership healthcare organization.

WHAT WILL YOU BE DOING?

Providing administrative support to the Divisions' Event Managers and the Deputy Head of International, Devolved Nations, and Divisions in all event-related activities.

1. Undertake administrative processes for events as instructed by the event manager.
2. Act as the first point of contact for events.
3. Send event communications, including speaker invitations, reminders, and confirmations.
4. Monitor email inboxes, respond to queries, and update records.
5. Process delegate and speaker registrations, payments, and refunds using the college database.
6. Produce and deliver promotional emails and other marketing materials.
7. Use college social media accounts to promote and publicize events.
8. Prepare event materials, including badges, delegate packs, course materials, and lists, as instructed by the event manager.
9. Attend in-person events to provide onsite support to delegates, speakers, organizers, and committee members.
10. Prepare reports from databases.
11. Provide administrative support to committees and clinical organizers related to the event.
12. Create and update event webpages.

ABOUT YOU

• Excellent administrative skills and proven experience in a busy, customer-focused environment.
• Strong interpersonal and communication skills.
• Enthusiastic team player.
• Excellent telephone manner and ability to handle a large volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web content.
• Experience in organizing training courses and conferences.
• Experience with online event and streaming platforms.

HOW DO I APPLY?

To apply for this role, please click on the 'Apply' button below.