Document Production Assistant

Cross Resourcing; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading legal firm in Edinburgh is seeking a Document Production Assistant to support their legal teams. The role involves producing and amending documents while ensuring formatting accuracy and compliance with house style. Strong organisational, technical, and problem-solving skills are essential, along with advanced knowledge of Microsoft Word, Excel, and PowerPoint. The position offers a competitive salary package and comprehensive training opportunities.

Benefits

Competitive salary package

Comprehensive training and development opportunities

Qualifications

• Previous experience in a document production role.
• Experience within the legal sector is desirable.
• Strong organisational, technical, and problem-solving skills.
• Excellent attention to detail.
• Advanced Word skills (styles, cross-referencing, track changes, tables of contents).
• Proficiency in Excel and PowerPoint.

Responsibilities

• Produce accurate, well-presented documents within agreed deadlines.
• Manage calls, emails, and Teams messages, taking clear instructions.
• Liaise with Coordinators and fee earners to manage priorities.
• Report technical or printer issues promptly to IT Support.
• Support special projects and ad-hoc administrative tasks.
• Transcribe digital dictation and meeting transcripts accurately.
• Assist the PA team with document queries and training needs.
• Format and update client documents and templates in line with house style.
• Collaborate on new software rollouts and formatting projects.
• Build and maintain strong working relationships across the firm.
• Support document bundling and participate in pilot work.
• Communicate effectively regarding workload and challenges.
• Undertake other reasonable duties as required.

Skills

Organisational skills

Technical skills

Problem-solving skills

Attention to detail

Advanced Word skills

Proficiency in Excel

Proficiency in PowerPoint

Tools

Microsoft Word

PowerPoint

Foxit

Excel

Job description

Our client, a leading legal firm, is currently recruiting for a Document Production Assistant to support their legal teams based in Edinburgh.

The successful candidate will be responsible for producing and amending documents using Microsoft Word, PowerPoint, Foxit, and Excel, ensuring all materials are accurately formatted and adhere to the firm’s house style and layout standards.

What You’ll Do

• Produce accurate, well‑presented documents within agreed deadlines
• Manage calls, emails, and Teams messages, taking clear instructions and relaying document requirements
• Liaise with Coordinators and fee earners to manage priorities and progress updates.
• Report technical or printer issues promptly to IT Support
• Work flexibly to meet urgent deadlines when required
• Support special projects and ad‑hoc administrative tasks
• Transcribe digital dictation and meeting transcripts accurately and efficiently
• Assist the PA team with document queries, knowledge sharing, and identifying training needs
• Format and update client documents, precedents, and templates in line with house style
• Collaborate with IT and Smarter Working teams on new software rollouts and formatting projects
• Build and maintain strong working relationships across the firm
• Support document bundling and participate in pilot or project work as required
• Communicate effectively with line managers regarding workload, capacity, and challenges
• Undertake other reasonable duties as required

What You’ll Need

• Previous experience in a document production role
• Experience within the legal sector (desirable)
• Strong organisational, technical, and problem‑solving skills
• Excellent attention to detail
• Advanced Word skills (styles, cross‑referencing, track changes, tables of contents)
• Proficiency in Excel and PowerPoint

What You’ll Receive

• Competitive salary package
• Comprehensive training and development opportunities

What’s Next?

For more information, contact Susan or apply via the link below.

Equal Opportunities Statement

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief, and age.