Document Controller-Highways

Pinnacle Recruitment Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading contractor is seeking an experienced Document Controller to manage document control processes across Oxfordshire, Buckinghamshire, and Berkshire. The ideal candidate will have at least 3 years of relevant experience, strong organizational skills, and a background in civils or highways. Responsibilities include maintaining document registers, preparing reports, and ensuring compliance with company procedures. Competitive compensation offered.

Qualifications

• Minimum of 3 years’ experience in Document Control.
• Extensive understanding of Document Control processes.
• Experience in civil or highways background preferred.

Responsibilities

• Receive, file, and distribute documents accurately.
• Maintain up-to-date registers of documents.
• Prepare monthly reports for meetings.
• Ensure adherence to Document Control Procedures.
• Create and manage workflows and RFIs.

Skills

Document Control Management

Attention to Detail

Strong Communication Skills

Organizational Skills

Tools

Viewpoint for Projects

Fieldview

CEMAR

Oracle

Office 365

Job description

Document Controller-Highways

Salary: £30000-40000

Location: Oxfordshire

Regions: Berkshire, Buckinghamshire, Oxfordshire

We are looking for an experienced Document Controller, preferably with a civils or highways background to work for a leading contractor operating across Oxfordshire, Buckinghamshire and Berkshire.

You must have an extensive understanding of Document Control Management requirements with a minimum of 3 years’ experience, you will be highly organised with an attention to detail and strong communication skills with the ability to be assertive when required.

• Accurate and timely receipt, filing and distribution of documents.
• Accurate up to date registers of documents.
• Monthly reporting for internal and external meetings.
• Work must be carried out utilising the procedures, guidance and forms contained within the corporate Business Management System (BMS).
• Knowledge of the Document Control process at operational level is vital.
• Ensure company Document Control Procedures are adhered to.
• Create relevant register(s) for site teams.
• Ensure documentation is approved prior to issue.
• Ensure all registers are up to date and completed correctly prior to internal and external auditing.
• Ensure that change control of revision status is recorded and easily traceable and identified.
• Ensure Security Groups are kept updated in accordance with the Internal Security Group Matrix.
• Ensure that latest revision of live documentation is available and distributed to relevant group at point of use.
• Ensure external documentation is identified and distributed as required.
• Ensure all drawings / documentation is controlled and maintained in a methodical manner.
• Create and maintain transmittal matrix / notices.
• Create and manage Workflows and Requests for Information (RFI’s).
• Run reports for project teams and Senior Leaders.
• Provide data for performance dashboards.
• Use of Company systems including Viewpoint for Projects, Fieldview, CEMAR, Oracle and Office 365.
• Provide guidance and mentoring to other team members on the correct use of company systems.
• Assist the wider team in delivery of commitments including community and stakeholder engagement.
• Assist Business Improvement Initiatives including working groups and trials of new systems or policies.
• Assist the Business Systems Manager with audits for CDE.
• Ensure any 3rd party collaborative systems or data formats, for example Highways England or other statutory stakeholders, are adopted and used appropriately across the framework.

If this is of interest forward your latest CV ASAP. If you wish to find out more information feel free to call on 07484 829 331.

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3 Park Court, Pyrford Road
West Byfleet, Surrey
KT14 6SD