Document Controller - Dundee

Balfour Beatty; Dundee; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading infrastructure firm is seeking a Document Controller for a project in Dundee. This crucial role involves managing the Common Data Environment, ensuring information accuracy, and facilitating collaboration among teams. The ideal candidate will have experience in Document Control within engineering or construction settings, along with strong relationship-building skills. This is a full-time, site-based position requiring on-site attendance five days a week. An exciting opportunity to contribute to vital power infrastructure projects in Scotland is offered.

Benefits

Company DC pension scheme

Opportunity for flexible benefits

25 days holiday plus bank holidays

Broad range of learning opportunities

Employee assistance programme

Qualifications

• Experience in Document Control/Management within engineering or construction projects.
• Strong stakeholder engagement and relationship-building skills.
• Understanding of engineering project workflows and processes.

Responsibilities

• Manage the Common Data Environment (CDE) for multiple projects.
• Ensure project information is accurate and up-to-date.
• Facilitate information exchange among project teams and external stakeholders.
• Provide training on BIM360 to teams and stakeholders.

Skills

Document Control

Stakeholder Engagement

Engineering Project Workflows

Tools

BIM360

SharePoint

Power BI

Job description

About the role

We are currently recruiting for a Document Controller for an OHL project based in Dundee. Please note this is a site based role and attendance on site would be expected 5 days a week.

This role is crucial in supporting our projects aimed at enhancing power networks across Scotland. The successful candidate will need to demonstrate flexibility. By joining our team, you will play a vital role in making significant improvements to the power infrastructure, contributing to a more reliable and efficient energy supply for the region.

Responsibilities

• Manage the Common Data Environment (CDE) across one or multiple projects using BIM360, SharePoint, and Client EDMS.
• Ensure all project information is accurate, up-to-date, and accessible on digital platforms.
• Facilitate collaborative working and information exchange between project teams, subcontractors, clients, and designers.
• Provide training, support, and guidance on BIM360 to project engineering teams and stakeholders.
• Liaise with the Digital Engineering Manager to implement and maintain BIM360 Quality Audits and reporting via Power BI dashboards.
• Support the Information Manager in training and developing BIM360 Champions.
• Assist in the setup of new projects in BIM360, including folder structures, user permissions, and workflows.
• Promote the ongoing deployment and adoption of BIM360 across all projects.
• Maintain and manage the Operational Master Document Register.
• Execute workflow processes for all documents requiring deliverable status.
• Accept or reject information exchanges within the CDE, ensuring compliance with agreed procedures.
• Print and issue construction drawings to site when required.
• Support project team members in assembling information for project outputs and reporting.
• Enable reliable information exchange and integration within the Information Model.
• Work collaboratively with internal and external stakeholders to support a positive project culture.

Who we're looking for

Essential

• Experience in Document Control / Management within engineering or construction projects.
• Strong stakeholder engagement and relationship-building skills.
• Understanding of engineering project workflows and processes.

Desirable

• Experience using BIM360 Docs.
• Familiarity with site-based operational processes.
• Knowledge of engineering applications and associated data structures.
• Awareness of the Utilities, Power, or Construction industry.
• Experience working in an Engineering Site Office or Construction Office.
• MIDP -Oversee the maintenance and management of the Master Information Delivery Plan (MIDP), including the creation and allocation of document
• Understanding of BIM tools, processes, and practices.
• Awareness of BS1192 / ISO19650 standards.
• Ability to work collaboratively within a project team and contribute to continuous improvement initiatives.

Why work for us

Alongside the amazing opportunity, support and pride that you will gain from developing your career with one of the world's foremost infrastructure giants, you will also enjoy :

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc.
• Opportunity to join into the company SIP scheme.
• Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
• Reward platform where you can get discounts off shopping, insurance, cars etc.
• Enhanced company sickness scheme
• Enhanced company Maternity / Paternity / Shared parental / Adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, such as professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events.

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.

We have a BB Academy, which is a great resource to support you with your learning and development.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com / value_everyone

About us

Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com / diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit : https : / / disabilityconfident.campaign.gov.uk /

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at : [e-mail]