Document Controller (Administration)

Guidant Global; City Of London; On-site; GBP 40,000 - 50,000; Full time

Job summary

An established recruitment firm is seeking a Document Controller for a 3-month project based in Brentford, UK. The successful candidate will manage project documentation, lead the implementation of document control processes, and ensure compliance with relevant standards. This senior role requires strong leadership and technical skills, alongside a commitment to quality assurance. Responsibilities include mentoring junior team members and managing the Electronic Document Management System (EDMS). Competitive compensation and opportunity for extension are available.

Qualifications

• Experience in managing project documentation in construction projects.
• Ability to mentor and lead junior document controllers.
• Strong understanding of document control processes.

Responsibilities

• Lead document control processes across multiple complex projects.
• Ensure compliance with document management protocols.
• Manage and administer EDMS platforms.

Skills

Leadership

Communication

Technical capabilities

Document management

GDPR compliance

ISO standards

Tools

Viewpoint for Projects (4Projects)

Electronic Document Management System (EDMS)

Job description

Position Details

Job title: Document Controller
Location: Paragon Brentford, UK (on-site)
Duration: 3 months (possible extension)

General Overview

The Document Controller is responsible for leading the management of project documentation across multiple construction projects. This includes overseeing the implementation and compliance of document control processes, managing the Electronic Document Management System (EDMS), and mentoring junior document controllers. The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements. This is a senior position that requires strong leadership, communication, and technical capabilities.

Main Duties

• Lead document control processes across multiple complex projects or programs.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (e.g., Fieldview) into EDMS platform.
• Support the set‑up of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders.
• Line manage or mentor Document Controllers, providing training and guidance as required.
• Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.