Document Controller

FERROVIAL CONSTRUCTION (UK) LIMITED; Tilbury; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction company in the UK is seeking a Document Controller to maintain project documentation and support the electronic document management system. The ideal candidate has proven experience as a Document Controller, proficiency in MS Office, and strong communication skills. This role is essential for ensuring high standards of documentation and project compliance.

Qualifications

• Proven work experience as Document Controller.
• Hands-on experience with MS Office and MS365 package.
• Admin level knowledge of Electronic Document Management System (EDMS).
• Strong written and verbal communication skills.

Responsibilities

• Control numbering, filing, sorting, retrieval of documentation.
• Provide EDMS support for projects.
• Check QA documents.
• Manage administration of EDMS.
• Train project personnel on documentation procedures.
• Coordinate production of handover information documentation.

Skills

Document Controller experience

MS Office proficiency

Knowledge of EDMS

Communication skills

Data organization

Construction experience

Tools

Asite

ACC docs

Job description

Overview

Document Controller will report directly to the Document Control Manager and will be a principal point of contact for the project to maintain the project CDE and perform the necessary setup to project EDMS and other CDEs. It is expected that the Document Controller will maintain a strong focus on key client and Ferrovial Construction Document Control procedures. The Document Controller will liaise with the project team and supply chain as needed to drive a high standard of Document Control and quality of our information and digital processes.

Key Responsibilities

• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate and efficient manner.
• EDMS support for projects and departments.
• QA document checking.
• Manage the administration of EDMS (workflows, access rights, distributions, etc.).
• Assist in preparing and managing documentation internally/by subcontractor.
• Train project personnel in using the system and document control procedures.
• Asset Integration (NOT ESSENTIAL).
• Coordinating the compilation of assets registers and H&S Files.
• Registering key assets to Asset Net/MAXINET and running required reports for PM to raise visibility of assets delivered/ installed and scheduled/ planned for delivery.
• Liaison and coordination with site team for production of handover information documentation.

Key Accountabilities

• Document Control
• Stakeholder relationships
• Handover compliance with client and industry standards, requirements and regulations
• Coordinate solutions with the Construction team
• Promote innovation, efficiencies and value engineering

Skills & Experience

• Proven work experience as Document Controller
• Hands-on experience with MS Office and MS365 package
• Admin level knowledge of Electronic Document Management System (EDMS), such as Asite (preferable) & ACC docs
• Strong written and verbal communication skills
• Data organisation skills, attention to detail and proactivity
• Experience in construction section (not essential/desirable)
• Asset integration knowledge (not essential/desirable)

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.