Document Controller

Robertson; Inverness; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading construction firm in Inverness is seeking a Document Controller to oversee project documentation and ensure adherence to policies. You will support project meetings, manage design information approvals, and maintain project records. The ideal candidate will have previous office administration experience, strong IT skills, and preferably knowledge of Common Data Environment Systems. The company offers various employee benefits including a salary sacrifice pension scheme and 33 days annual leave.

Benefits

33 days annual leave

Salary Sacrifice Pension Scheme

Life Assurance

Cycle to Work Scheme

Health & Wellbeing Support

Qualifications

• Previous administration experience in a busy office or site environment.
• Strong IT skills, especially with Microsoft Office.
• Ability to work unsupervised while maintaining attention to detail.
• Experience with Common Data Environment Systems is desirable.

Responsibilities

• Attend project meetings and support meeting records.
• Control design review and approval processes.
• Monitor and document control project records.
• Support site visits for the Considerate Constructors Scheme.

Skills

Administration experience

Strong IT skills

Good organisational skills

Excellent communication skills

Problem-solving skills

Education

Full UK driving license

Tools

Microsoft Office

Common Data Environment Systems

Job description

Overview

Some see emptiness. We see a blank canvas.

Role: Document Controller

Location: Inverness

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as a Document Controller you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future

Your new role

What you’ll do

• Attend project specific meetings as required and support the production of meeting records.
• Initiate and control the review and approval processes of design information, on the projects online Common Data Environment, in line with Robertson Information Management processes and procedures, identifying bottlenecks and problem solving with the project and wider supporting teams.
• Efficiently monitor and document control project records and correspondence in line with company policies and procedures.
• Support the project team with the Considerate Constructors Scheme, including site visits.
• Co-ordinate the compilation of project handover documentation in line with Roberton procedures and Client requirements.
• General administration duties for projects as required.
• Provide holiday and sickness cover for other project document controllers.

What you’ll need:

• Previous administration experience within a busy office or site environment.
• Strong IT skills with a good knowledge of Microsoft Office.
• Full UK driving license.
• Ability to work unsupervised whilst maintaining a high level of work and good attention to detail.
• Good organisational skills with the ability to multitask and prioritise your own workload.
• Excellent communication and problem-solving skills.
• Experience in working with Common Data Environment Systems in a document controller capacity (Autodesk, Asite, Viewpoint etc) is desirable.

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.

What's in it for me

Our Principles - The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation and high performance.

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: https://www.robertson.co.uk/careers/culture

Benefits of working with Robertson:

In return, we offer a wide range of rewards and employee benefits such as:

• 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.